Communications Coordinator
2 semanas atrás
Key Responsibilities:
Finance and Administration:
Process and track invoices for the Communications Department, including A&P and co-op budget costs. Register new vendors, classify invoices, prepare supplier selection forms, and handle payment processing from start to finish. Perform advance payment processes as needed and inform internal teams about the invoice issuance and processing calendar on a monthly basis. Track all invoices processed, pending, and in progress on a weekly basis.
Support the Communication Coordinator:
Assist in controlling the A&P budget by analyzing the Ledger monthly to ensure accurate cost accounting. Feed internal budget control to maintain clear status visibility of each area. Review and reclassify costs with the financial department as needed. Carry out the accrual budget process during the fiscal year closing and correct accounting after receipt of invoices in the following fiscal year.
Administrative Tasks:
Manage gifts and press/events materials, including maintaining a database of journalists and KOLS birthdays and coordinating gift delivery. Keep gift stock control up to date and ensure excellent storage conditions for gifts and event materials in the warehouse. Support with the maintenance of PR&Events materials, such as washing uniforms, wrapping gifts, and handling materials for events.
Team Liaison:
Serve as a key liaison for the organization of the team's administrative tasks, including creating visual aid presentations for internal purposes and assisting in the creation of graphics and video assets for internal reporting and events. Organize all shipping, including local messengers, to ensure high-standard execution.
Requirements:
Marketing, Publicity, Administration, or similar students available from 10 AM to 5 PM. No prior experience necessary, but previous experience in similar roles is a plus. Mandatory English proficiency. Excellent management of Excel, proficiency in PowerPoint and Microsoft Teams.
Personal Qualities:
Superior planning and organizing skills, ability to prioritize and plan work activities, and ability to multi-task. Highly self-motivated with sharp attention to detail and strong focus on execution and rigorous implementation. Adapts quickly to change and last-minute requests as needed.
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