Office Manager

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

**Responsibilities**:
Viasat Brasil is seeking an energetic, driven Office Manager to support our growing business in Brasil. This is a multi-faceted position with responsibility for Executive Administrative support for the Directors of Viasat’s Brazil offices, Office Management and People & Culture (Human Resources) administration.

**Executive Administrative Support**
- Performs highly diverse and complex administrative functions supporting the Directors and other functional areas as needed including but not limited to: managing a calendar of appointments, domestic travel and international arrangements and preparing expense reports.
- Schedules, organizes, and coordinates logistics for meetings, events, training sessions, appointments, conferences, and activities as requested.
- Handles confidential information and tasks with discretion and demonstrates diplomacy and excellent judgment in dealing with sensitive situations.
- Responds confidently, courteously, knowledgeably, and professionally to internal and external inquiries and office visitors including company leadership, teammates and customers, exhibiting a “can do”, customer service attitude. Uses discretion in determining whether the situation can be handled independently or with the support of others.
- Special projects as needed.

**Office Management**
- Is responsible for the for the smooth operation of the local office, including managing local vendor support and supplies
- Partners with US-based corporate function liaisons (IT, facilities, safety & security, purchasing, etc.) to establish, implement and maintain scalable office processes and procedures including but not limited to: office security/badging, procuring office supplies and equipment, scheduled maintenance and other services as needed.
- Prioritizes and completes support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.).
- Partners with corporate function liaisons to oversee and ensure local compliance requirements are met and informs the team(s) of new/changing requirements.

**People & Culture (HR) Support**
- Provides first line support for employee inquiries and needs, partnering with the designated Viasat People and Culture representative on matters as needed.
- Provide support for employee’s credential management
- Provide Support to HR and Marketing Events

**Requirements**:

- 3+ years Executive Administrative Assistant and or Office Management experience
- Demonstrated verbal and written communication skills, with a Business level ability to communicate in English (verbal, written).
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, Project) and Social Media web platforms.
- Ability to multi-task and adapt quickly to competing priorities while remaining focused and delivering quality work.
- Exhibits a positive work attitude, high productivity and a collaborative approach with internal/external customers and employees to ensure business needs/goals are accomplished.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service.

**Preferences**
- Bachelor's degree

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.