Programme Assistant

**RECOMMENDED MINIMUM CONTENT OF TOR FOR AN LSC**

**1. Position Information**

**Office/Unit/Project**

**UNFPA BRA**

**Job**Title**

**Programme Assistant**

**LSC* Level**

**LSC5**

**Duty station (City and Country)**

**Brasília, Brazil**

**Full/Part time**

**Full time**

**Expected starting date**

**September 2025**

**Expected Duration**

**1 year**

**Position Number**

**223021**

**2. The Position/Project/Office Background**_(max 300 words) _**

UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

The new country programme for Brazil (2024-2028) envisions that by 2028, women, adolescents and youth, particularly those furthest left behind, can fully exercise their sexual and reproductive health and rights and be free from gender-based violence throughout their lifecycle, in an enabling environment that promotes universal access to SRH and GBV services and equal opportunities for all population groups regardless of gender, race/ethnicity, age, income and geographical location.

The programme will support government actions to reduce equity gaps in the achievement of the transformative results, particularly for the furthest left-behind groups, particularly Afro-descendants, indigenous people, traditional communities, people with disabilities, LGBTQIA+ and key populations, migrants and refugees.

The CPD is based on a total resource plan of USD 30.0 million of which USD 7.5 million from regular resources and USD 22.5 million through co-financing modalities or other resources. Brazil supports the International Conference on Population and Development (ICPD) agenda and ratified the major international instruments for the promotion and protection of human rights, including sexual and reproductive rights.

The proposed Country Programme is the result of an extensive consultation process, held during the development of the UNSDCF, 2023-2027, which involved a wide range of stakeholders, including governmental institutions, at national and subnational levels, statistical agencies, academia and civil society and community-based organizations, including representatives of the furthest left-behind populations.

UNFPA will leverage multi-stakeholder partnerships, including with governmental and non-governmental institutions, at national and subnational levels, other United Nations organizations, academia and centres of excellence and think tanks, professional associations, women-led and youth-led organizations, civil society and community-based organizations, particularly networks or groups that are representative of furthest left-behind populations, and the private sector.

Under the overall guidance of the Operations Analyst and the direct supervision of the Assistant Representative the Programme Assistant provides support to planning, implementation, monitoring and logístical/administrative support to the UNFPA Programme in Brazil.

The Programme Assistant role is a vital link between the programme and technical teams, assisting in data management, and coordination efforts that empower the team to make informed decisions and maximize impact. The Programme Assistant plays an essential articulating role between Programme development, implementation and Operations.

**3. Job Responsibilities**

**Programme and Operational Support**
- Support the preparation, implementation, and monitoring of the country programme, ensuring alignment with organizational priorities.
- Draft, finalize, and review correspondence, ensuring clarity and compliance with organizational standards.
- Ensure optimal communication flows with internal and external partners and within the team through effective use of written, verbal and electronic communication.
- Review incoming correspondence, collect and prepare necessary information to reply, ensuring correct spelling, punctuation and formatting; and draft and finalize correspondence responses to routine matters.

**Event and Logistics Management**
- Coordinate logístical, administrative, and financial arrangements for technical workshops, inter-agency meetings, panel discussions, missions, and other events.
- Prepare travel authorizations, arrange travel logistics, and process related documentation.

**Data and Information Management**
- Maintain and update country, partner, and project files, including progress reports, work plans, and budgets, in compliance with UNFPA guidelines.
- Compile, analyze, and process data and information from donors, and partners for reports, guidelines, and position papers.
- Manage and maintain an online filing system for records and resources, including audio-visual materials; maintain up-to-date electronic mailing lists up to date (internal and external). Ensure that information is accurate, organized and readily accessible.

**Financial and Administrative Tasks**
- Prepare requisitions, create vo