Junior Project Assistant

Description

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

Under the overall supervision of the Migration, Environment, Climate Change and Risk Reduction (MECR) National Officer in Brasília, and the direct supervision of the MECR Project Coordinator in Brasília, the Project Assistant will be responsible and accountable for the following:

Responsibilities

1. Assist in the implementation and monitoring of programme activities
2. Retrieve, compile, summarize, analyze and present information and data on Migration, Environment, Climate Change and Disaster Risk Reduction in Brazil
3. Provide administrative support to program implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
4. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions
5. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation
6. Organize meetings, workshops and training sessions
7. Respond to general information requests and inquiries; set up and maintain files/records
8. Participate in meetings and conferences; assist in coordinating implementation with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the Migration, Environment, Climate Change and Risk Reduction programming
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor
10. Perform such other duties as may be assigned

Qualifications

Education

• University Degree in the areas of Environmental Sciences, International Relations, Law, or Social Sciences by an accredited university.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Previous experience of a minimum of one year of relevant work experience
• Previous experience in and knowledge of IOM's MECR programming is desirable
• Proven professional experience working with migration or human rights.
• Experience working with a team of colleagues from diverse cultures and professional backgrounds.

Skills

• Knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,
• Knowledge of financial rules and regulations.
• Good organizational, time management and prioritizing skills.
• Ability to analyse problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Good communication skills.
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure to meet deadlines.

Languages

• REQUIRED: For this position, fluency in Portuguese and English is required (oral and written).
• DESIRABLE: Spanish (working knowledge)

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

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