Bilingual Personal Assistant to Chief Executive Officer

2 semanas atrás

Greater São Paulo Area, Brasil Maestria Tempo inteiro R$40.000 - R$60.000 por ano

Fluent English mandatory. Interviews to take place in English.

Role Description

This is a part-time/full-time hybrid but mainly home office role located in the Greater São Paulo Area. The Personal Assistant to the Chief Executive Officer will be responsible for managing executive administrative tasks, providing personal assistance, and coordinating the CEO's diary. The role also involves clerical duties and general administrative assistance to ensure smooth operations and support for the CEO's activities.

Qualifications

  • Experience in Executive Administrative Assistance and Administrative Assistance
  • Skills in Personal Assistance and providing day-to-day support to executives
  • Proficiency in Diary Management and scheduling
  • Strong Clerical Skills and attention to detail
  • Excellent organizational and multitasking abilities
  • Strong written and verbal communication skills
  • Ability to handle sensitive and confidential information with discretion
  • Fluency in Portuguese and English
  • Experience in a similar role or corporate setting is a plus

Here's a polished and strategic job description tailored to your multifaceted leadership role:

We are seeking a highly organized, multilingual
Personal Executive Assistant
to support the CEO of three dynamic companies operating across technology innovation, migration strategy, venture capital, and healthcare delivery. This role demands discretion, agility, and mastery of digital tools to streamline executive operations and enhance strategic impact.

Versatility, proactiveness and self-dilligency are key qualities for the ideal candidate.

Key Responsibilities

  • Executive Support
    : Manage daily calendar, schedule meetings across time zones, coordinate travel, and prepare briefings
  • Communication Management
    : Draft, translate, and respond to emails in English and Portuguese; Spanish is a plus
  • Meeting Coordination
    : Organize internal and external meetings, prepare agendas, take minutes, and follow up on action items
  • Project Assistance
    : Support cross-functional initiatives in healthcare compliance, tech development, and investor relations
  • Document Handling
    : Assist with contracts, presentations, and confidential reports
  • Technology Integration
    : Maintain fluency across platforms such as:
  • Microsoft 365 (Outlook, Teams, OneNote, Excel)
  • Google Workspace
  • Slack, Zoom, Trello, Notion
  • CRM and scheduling tools (e.g., Calendly, HubSpot)

Ideal Candidate

  • Fluent in
    Portuguese and English
    ; (
    Spanish
    is a plus, but not mandatory)
  • Proven experience supporting C-level executives or entrepreneurs
  • Tech-savvy with ability to learn new platforms quickly
  • Exceptional organizational and time-management skills
  • Strong writing and communication abilities across languages
  • Discreet, trustworthy, and emotionally intelligent

Requirements

  • Minimum 1 year of executive assistant experience
  • Background check required
  • Availability for occasional travel or extended hours
  • Bachelor's degree preferred (Business, Communications, or related field)

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