Finance and Budget Assistant

Há 5 dias

Brasília, Distrito Federal, Brasil UN Environment Programme Tempo inteiro R$104.000 - R$130.878 por ano

Responsibilities

Project Design and Development

  • Verify documents for accuracy, consistency, and completeness, ensuring all references and figures match the reports.
  • Assist in preparing project budgets.
  • Set up banking details for executing agencies.
  • Facilitate fund disbursement to executing agencies.

Project Implementation

  • Guide Executing Agencies on financial reporting and templates according to project agreements.
  • Track project internalizations and revisions through UNEP clearance processes.
  • Prepare fund allocation documents and enter data into the ERP system.
  • Review expenditure reports for accuracy, validity, and availability of funds, providing feedback as needed.
  • Process expenditure records and cash advances; follow up on remittances.
  • Notify payees on payment status and resolve issues of non-receipt.
  • Review budget revisions and ensure agencies use correct templates.
  • Reconcile project accounts with audit certificates.
  • Inform agencies about upcoming financial reporting requirements.

Project Evaluation and Closure

  • Update project database for revisions or closures.
  • Provide financial information for Project Implementation Reviews, mid-term evaluations, and terminal evaluations.
  • Assist in preparing project completion schedules and refund requests for unspent balances.

General Administrative Support

  • Maintain and update project files, both physical and digital.
  • File and archive documentation and maintain logs.
  • Draft routine correspondence related to financial and budget matters.
  • Develop and improve flowcharts for financial transaction processes.
  • Perform other duties as assigned.

Volunteer Responsibilities

  • Engage with UNV activities and reflect on voluntary work.
  • Promote volunteerism and support the UNV Buddy Programme.
  • Contribute articles or write-ups on field experiences for UNV publications.
  • Encourage local use of online volunteering platforms.

Expected Results

  • Efficient, high-quality support to UNEP and beneficiaries.
  • Accurate and timely project finance data.
  • All financial reports completed within the UNV contract period.
  • Executing agencies receive timely guidance and responses within five working days.
  • Capacity development through coaching and mentoring.
  • Reporting on volunteer achievements and contributions.

Experience and Qualifications

  • Minimum 3 years of experience in finance, accounting, or related areas.
  • Fluent in English and Portuguese.
  • Bachelor's degree in business administration, finance, economics, mathematics, statistics, actuarial science, or accounting. ACCA, CPA, or equivalent is required.

Skills

  • Experience with finance or administration in the UN system or international development is an advantage.
  • Strong oral, written, and reporting skills.
  • Ability to work effectively in multicultural teams.
  • Proficiency in MS Office applications and ERP systems.

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