Senior Executive Assistant

Senior Executive Assistant - Regional Director, Brazil, Southern Cone

Job #:

req34930

Organization:

IFC

Sector:

Administration/Office Support

Grade:

GD

Term Duration: 3 years 0 months

Recruitment Type:

Local Recruitment

Location:

Sao Paulo,Brazil

Required Language(s):

English, Portuguese

Preferred Language(s):

Spanish

Closing Date:

12/1/2025 (MM/DD/YYYY) at 11:59pm UTC

Description

Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit

We are seeking a Senior Executive Assistant to join our dynamic team. The ideal candidate will demonstrate a proven track record in executive support, with exceptional organizational skills and the ability to anticipate the needs of senior management to enhance efficiency and communication. This position offers a unique opportunity to contribute to the efficient execution of IFC's strategic objectives and the overall mission of encouraging private sector development in emerging markets.

The successful candidate will ensure the smooth operation of the Director's office and the entire department by providing comprehensive administrative and support services. The SEA should be capable of working with minimal supervision, possess excellent interpersonal and project management skills.
 
The Senior Executive Assistant will report to the Division Director for Brazil and the Southern Cone and to the Senior Office Administrator. 

Duties and Accountabilities

•  Provide high-level administrative and organizational support to the Division Director for Brazil and the Southern Cone and Regional team. 

•  Serve as a trusted liaison between the Director and internal/external senior stakeholders, handling sensitive matters with professionalism, discretion, and sound judgment. 

•  Oversee the Director's demanding calendar and coordinate complex, detailed travel plans and agendas, ensuring full preparation for all engagements. 

•  Maintain an up-to-date action list and follow through to ensure timely execution of decisions and assignments. 

•  Ensure accuracy, quality, and institutional compliance of documents, reports, and presentations, leveraging AI tools and advanced systems.

•  Act as the primary lead for organizing all VIP missions to São Paulo—managing every logistical and protocol detail, anticipating needs, coordinating across multiple counterparts, and ensuring seamless execution of high-level visits, events, and engagements. 

•  Support and lead special departmental projects and perform additional responsibilities that contribute to the effective achievement of departmental goals. 

Selection Criteria

•  Bachelor's degree in Business, Economics, or other relevant subjects with at least 5 years of work experience.

•  Excellent knowledge of Microsoft Office applications and proficiency in technology or systems relevant to functional area. 

•  Demonstrate initiative in learning and supporting the implementation of emerging technology and systems.

•  Demonstrated ability to handle sensitive and confidential information with due discretion.

•  Ability to handle complexity and ambiguity, prioritize and multitask, and manage a diverse range of situations with good judgement.

•  Demonstrate a high level of professional maturity, emotional intelligence, and consistent respectful communication, especially under pressure—ensuring a constructive, solution-oriented environment and setting a standard of behavior expected for the Front Office.

•  Ability to influence others, excellent team building, collaboration, and partnering skills.

•  High degree of resourcefulness with the ability to anticipate and solve problems and demonstrated willingness to go the extra mile.

•  Ability to perform under pressure and adapt to diverse, fast-paced environment. 

•  Knowledge and experience working with expatriates and with the Brazilian Ministry of Foreign Affairs (Itamaraty) will be considered an asset.

•  Full proficiency in English and Portuguese, both written and spoken; Spanish fluency considered a strong advantage.

Note: Preference will be given to local talent, that is, applicants who are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

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