F&B Lead

Job DescriptionPosting Start Date: 29/09/2025Job Title: F&B Lead - EventsWho we are?We are a global engagement and marketing agency that, since 1987, has been helping brands, associations, and non-profit organizations solve their main personal challenges through our core expertise: live and virtual events, strategic and digital communications, and community consulting and solutions. We are an independent agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 34 countries.Job Description:More than MCI, we are MCIers We are a company made by people, for people. A global marketing and engagement agency, and just as we seek to engage our external clients, we are constantly evolving in the way we care for our most important client: our talents, our MCIers.We thrive through diversity: encouraging the autonomy of our talents with respect, transparent leadership, dynamic and diverse teams. We are constantly seeking more talents from diverse groups to enrich our teams.We encourage inspiring moments of discovery: welcoming, recognizing, and promoting continuous learning.We live for growth: always aiming for new opportunities, engagement, and balance in the quality of life and well-being of our talents. We promote innovation and entrepreneurship: ensuring that each talent is seen, boosting their professional and personal growth.We are motivated people, united by MCI's values and purposes, and even more by the passion and will to make things happen and achieve.After all, when people come together, magic happens.Job Description:Event Project management focused on Food and Beverage: client face and report; management of internal team and external suppliers; project execution to ensure quality and client satisfaction; organized and committed to deadlines with team and client; develop presentations in PowerPoint and Excel in English, Portuguese and Spanish and conduct meetings (with team, vendors and client in the 3 languages); interacting and ensuring information flow along team and client. Responsible for all matters related to Food and beverage areas: floorplans, staffing needs, production schedule, etc. Develop all F&B Plan: attendee flow, event playbook, production schedule, and training documentation for F&B onsite freelancers. Advise on ambassador staffing needs and signage plan for F&B. Oversee onsite F&B operations on setup day and event day.Role:Develop the F&B plan for all areas and needs of the event.Vendors quotes review and managementInternal MCI processesResponsible for event operation plan, execution and management with a F&B perspectiveOrganize and manage operations processes (schedules, check lists, cash and flow) - Negotiations with vendors, manage deadlines and schedules to be accomplished. Responsible for training and lead on site freelancers with a F&B perspectiveTools: "Planner" and "PowerPoint" - control to accomplish the tasks on deadlines (tasks schedule from weekly meetings with client) and assure the communication with internal team. "Airtable"- control to accomplish the tasks on deadlines (tasks schedule with client to team)Bring suggestions and ideas to the project respecting the standards that must be accomplished. Bring solutions.Help to built and organize the information for Site Visit and Event – Operational perspective.Job Requirements:Experience in Events Management, planning and production and F&B – preferable corporate eventsExperience managing events in Expos/Pavilions.Knowledge in Excel spreadsheet and PPT presentation;Knowledge in Food and Beverage plan, management and execution for corporate events.Advanced English and Spanish - Advanced (must be able to conduct meetings and built presentations on both languages);Process oriented – must be an organized person and committed with schedules and deadlines;Some knowledge in planning tools, such as Planner;Lead vendors interaction and negotiation with a F&B perspectivesComplementary information:Contract as PJ (salary + perks)Home office with at least 2 meetings (sometimes more) per months in the office (Morumbi region). And on-site during site visits and event.Benefits of being an MCIer:Medical Assistance - Health comes firstMeal/Food Voucher + HO Allowance ‍- Dinner, groceries, office supplies, you can choose- ‍- - Physical Activity and/or Education Allowance – Exercise your body or mind as you preferDaycare Assistance – To take care of the little onesLong Service Awards – Your work is what drives us forward, so thank you