Executive Assistant

Há 6 dias

São Paulo, São Paulo, Brasil Potentiam Ltd Tempo inteiro

Executive Assistant / Project Co-Ordinator

Potentiam is a global talent partner supporting European SMEs from offices in Romania, South Africa and India. We provide highly skilled, multilingual professionals across functions such as accounting, marketing, data, HR, sales, engineering and operations, many with international experience. We handle talent development, infrastructure, HR and payroll, while clients manage day-to-day responsibilities and role training.

We're partnering with a world-leading executive search firm that supports innovative, future-focused companies across
technology, automotive, science, industrial & consumer markets
. With offices in
London, North America, Zurich, Dubai & Singapore
, they deliver world-class talent solutions globally.

Are you a switched-on, detail-driven admin professional who thrives in a fast-paced, global environment? Do you communicate in
English with clarity, accuracy, and confidence?
If yes, we'd love to hear from you

You'll play a key role supporting senior delivery teams to ensure a seamless candidate and client experience. This is an outstanding opportunity to grow with an international business and work alongside high-performing professionals.


What You'll Do

As a core member of the team, you will:

  • Work closely in a project co-ordination capacity with the Project Lead of the company's personal development platforms
  • Support global consultants across multiple time zones
  • Co-ordinate interview scheduling with candidates & clients
  • Prepare, proof, and format client-facing documents
  • Update & manage confidential databases (incl. LinkedIn-derived data)
  • Serve as a trusted internal liaison across project teams
  • Ensure efficient workflow and exceptional service delivery


About You

You'll excel in this role if you have:

  • Strong administrative / project coordination experience (professional services ideal)
  • Exceptional written & verbal English (non-negotiable)
  • Confidence communicating with global stakeholders
  • Outstanding organisational skills & attention to detail
  • Ability to juggle multiple priorities with accuracy & calm
  • A proactive, problem-solving mindset & strong interpersonal skills

Why Join?

  • Work with global leaders across high-growth industries
  • Strong development & growth opportunities
  • Be part of a dynamic, high-performance team
  • Exposure to international clients & projects

DISCLAIMER

The personal information you provide in connection with the submission of your job application or otherwise as part of a recruitment process is used and stored for use only in the execution of a recruitment process and in connection with a possible recruitment.

Our contact person for questions regarding processing of personal data in connection with HR activities is Chantal Endemann, who can be contacted on email at The disclosure of your personal information to any third parties is in accordance with written agreements with the parties concerned that comply with the applicable rules, including confidentiality requirements and deletion of information after the recruitment process ends as per our data storage policy.

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