Operations Coordinator

Há 3 dias


Belo Horizonte, Minas Gerais, Brasil Hire Overseas Tempo inteiro R$40.000 - R$60.000 por ano

We're looking for a high-level Executive Assistant or an Operations Coordinator who's more than just organized—they're resourceful, creative, and ready to move fast when it counts.

This role is built for someone who can handle the unexpected, juggle multiple tasks without flinching, and be on-call during weekends (with flexibility), all while coordinating swag orders, handling light design needs, and managing executive-level tasks.

If you're the kind of EA who anticipates needs, thinks three steps ahead, and thrives in a high-performance, always-on environment—this is your next role.

Perks & Benefits
  • Paid in USD every 15th & 30th of the month
  • Up to 14 days of Paid Time Off per year
  • Observance of Philippine Regular Holidays (Flexible Holidays depending on the place of residency)
  • 100% remote – work from anywhere
  • Direct exposure to high-level business decisions and executive operations
  • Work with a fast-moving, results-oriented team that values trust and excellence
What You'll Be Doing
  • Swag Coordination

  • Research, design, and order custom-branded merchandise (e.g. event giveaways, client gifts, team kits)

  • Coordinate with vendors, track inventory, and manage logistics end-to-end

  • Graphic Design & Visual Content

  • Create simple but polished graphics for swag, presentations, and internal materials

  • Edit and format PDFs, slide decks, and branded assets
  • Use Canva, Figma, or similar tools to execute fast turnarounds

  • Executive Support & On-Call Availability

  • Be available on weekends (as needed) and respond quickly to messages

  • Manage inbox triage, calendar support, and task follow-ups
  • Anticipate needs, flag time-sensitive requests, and maintain clear communications
  • Handle errands, research, order placement, and other ad hoc admin tasks
Who You Are
  • 3+ years of experience as an Executive Assistant supporting C-Level Executives in a fast-paced environment
  • Proven ability to manage swag logistics, gifting, or event coordination
  • Strong design skills using tools like Canva, Figma, or Adobe Suite
  • Comfortable being on-call during weekends (actual work volume may vary)
  • Highly responsive, proactive, and solutions-oriented
  • You don't wait to be told what to do—you spot the need and act
Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

  1. Initial Application - Submit your application and complete our prequalifying questions
  2. Video Introduction - Record a brief one-way video introduction to showcase your communication skills
  3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
  4. Recruitment Interview - Initial screening with our talent team
  5. Executive Interview - Meet with senior leadership to discuss role alignment
  6. Client Interview - Final interview with the client team you'd be supporting
  7. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.



  • Belo Horizonte, Minas Gerais, Brasil Amazon Tempo inteiro R$120.000 - R$150.000 por ano

    Do you want to work hard, have fun and make history? If you do then Amazon could be the right career choice for you. Our logistics teams are changing the way we interact with customers around the globe every single day and solving some of the biggest logistical challenges facing not just Amazon, but also the entire industry.Amazon's transportation teams work...

  • operations coordinator

    1 dia atrás


    Belo Horizonte, Minas Gerais, Brasil Inter Carreiras Tempo inteiro R$80.000 - R$120.000 por ano

    Vem ser Inter com a gente Conta digital gratuita, plataforma de investimentos, shopping e o que mais a vida precisar. O Inter é isso, e é muito mais. A gente acredita que tudo pode ser mais simples, e que cada dia é mais uma oportunidade de fazer diferente. Se você também é assim, vem ser #sanguelaranja.Join us in Inter&Co Free digital account,...

  • Office Operations Lead

    2 semanas atrás


    Belo Horizonte, Minas Gerais, Brasil Keller Executive Search Tempo inteiro R$643.000 - R$784.000 por ano

    This is a position within Keller Executive Search and not with one of its clients.Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to...


  • Belo Horizonte, Minas Gerais, Brasil Keller Executive Search Tempo inteiro R$480.000 - R$600.000 por ano

    This is a position within Keller Executive Search and not with one of its clients.Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to...

  • Operations Coordinator

    2 semanas atrás


    Belo Horizonte, Brasil Hire Overseas Tempo inteiro

    We're looking for a high-level Executive Assistant or an Operations Coordinator who's more than just organized—they're resourceful, creative, and ready to move fast when it counts.This role is built for someone who can handle the unexpected, juggle multiple tasks without flinching, and be on-call during weekends (with flexibility), all while coordinating...


  • Belo Horizonte, Brasil beBeeRemote Tempo inteiro

    Operations Assistant Role Overview We are seeking a highly organized and proactive team member to support our operations. Maintain databases, spreadsheets, and documentation up-to-date. Coordinate meetings, track deadlines, and follow up on pending items. This role is perfect for someone who thrives in a structured environment, enjoys administrative work,...


  • Belo Horizonte, Brasil Amazon Tempo inteiro

    Overview Amzon EDSP Payments and Disputes Coordinator, AMZL EDSP (External Delivery Service Provider) role at Amazon . Do you want to work hard, have fun and make history? If you do then Amazon could be the right career choice for you. Our logistics teams are changing the way we interact with customers around the globe every single day and solving some of...

  • operations coordinator

    1 dia atrás


    Greater Belo Horizonte, Brasil b89ecda8-4bd7-4a81-80c9-d31e5ef431e9 Tempo inteiro R$80.000 - R$120.000 por ano

    Vem ser Inter com a genteConta digital gratuita, plataforma de investimentos, shopping e o que mais a vida precisar. O Inter é isso, e é muito mais. A gente acredita que tudo pode ser mais simples, e que cada dia é mais uma oportunidade de fazer diferente. Se você também é assim, vem ser #sanguelaranja.Join us in Inter&CoFree digital account,...


  • Belo Horizonte, Brasil A.W. Chesterton Company Tempo inteiro

    Location: São Paulo, Brazil (or surrounding region) Reports to: Business Development Manager – LATAM Work Model: Hybrid (office + field visits + remote coordination) About the Role Chesterton is looking for a Business Development Coordinator based in Brazil to support the strategic growth of our Industrial Lubricants (IL MRO) business.This new position...


  • Greater Belo Horizonte, Brasil Amazon Tempo inteiro R$55.000 - R$85.000 por ano

    DescriptionDo you want to work hard, have fun and make history? If you do then Amazon could be the right career choice for you. Our logistics teams are changing the way we interact with customers around the globe every single day and solving some of the biggest logistical challenges facing not just Amazon, but also the entire industry.Amazon's transportation...


  • Belo Horizonte, Brasil Myth Selection Tempo inteiro

    For our client, the leading Latin American company with Canadian capital specializing in the extraction and processing of rare earth elements, we are seeking of:Mining Resources Estimation CoordinatorMision: Lead the creation, updating, and governance of the company's mineral resource models, ensuring data quality, robust methodologies, and compliance with...


  • Belo Horizonte, Brasil International Organization For Migration Tempo inteiro

    Internal and external candidates will be considered for this vacancy.For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan...


  • Belo Horizonte, Brasil Allsikes Tempo inteiro

    Operations & Executive Support Specialist – Anvilgrid Energy Solutions (Remote) The Vision At Anvilgrid Energy Solutions , we’re building the future of clean energy through commercial and industrial battery backup systems and microgrids that empower businesses to operate sustainably and independently. We’re a new cleantech company spun up by industry...


  • Belo Horizonte, Brasil Allsikes Tempo inteiro

    🌎 Operations & Executive Support Specialist – Anvilgrid Energy Solutions (Remote) The Vision At Anvilgrid Energy Solutions, we’re building the future of clean energy through commercial and industrial battery backup systems and microgrids that empower businesses to operate sustainably and independently. We’re a new cleantech company spun up by...