Operations Coordinator

Há 4 dias

Belo Horizonte, Brasil Hire Overseas Tempo inteiro

We're looking for a high-level Executive Assistant or an Operations Coordinator who's more than just organized—they're resourceful, creative, and ready to move fast when it counts.This role is built for someone who can handle the unexpected, juggle multiple tasks without flinching, and be on-call during weekends (with flexibility), all while coordinating swag orders, handling light design needs, and managing executive-level tasks.If you're the kind of EA who anticipates needs, thinks three steps ahead, and thrives in a high-performance, always-on environment—this is your next role.Perks & Benefits Paid in USD every 15th & 30th of the month Up to 14 days of Paid Time Off per year Observance of Philippine Regular Holidays (Flexible Holidays depending on the place of residency) 100% remote – work from anywhere Direct exposure to high-level business decisions and executive operations Work with a fast-moving, results-oriented team that values trust and excellence What You'll Be Doing Swag CoordinationResearch, design, and order custom-branded merchandise (e.g. event giveaways, client gifts, team kits)Coordinate with vendors, track inventory, and manage logistics end-to-end Graphic Design & Visual ContentCreate simple but polished graphics for swag, presentations, and internal materialsEdit and format PDFs, slide decks, and branded assetsUse Canva, Figma, or similar tools to execute fast turnarounds Executive Support & On-Call AvailabilityBe available on weekends (as needed) and respond quickly to messagesManage inbox triage, calendar support, and task follow-upsAnticipate needs, flag time-sensitive requests, and maintain clear communicationsHandle errands, research, order placement, and other ad hoc admin tasks Who You Are3+ years of experience as an Executive Assistant supporting C-Level Executives in a fast-paced environmentProven ability to manage swag logistics, gifting, or event coordinationStrong design skills using tools like Canva, Figma, or Adobe SuiteComfortable being on-call during weekends (actual work volume may vary)Highly responsive, proactive, and solutions-orientedYou don't wait to be told what to do—you spot the need and act Application Process OverviewOur comprehensive selection process ensures we find the right fit for both you and our clients:Initial Application - Submit your application and complete our prequalifying questionsVideo Introduction - Record a brief one-way video introduction to showcase your communication skillsRole-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)Recruitment Interview - Initial screening with our talent teamExecutive Interview - Meet with senior leadership to discuss role alignmentClient Interview - Final interview with the client team you'd be supportingJob Offer - Successful candidates receive a formal offer to join the teamEach stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.We'll keep you informed throughout the process and provide feedback at each step.

  • Remote Digital Operations Coordinator

    3 semanas atrás

    Belo Horizonte, Brasil Copy Squad Tempo inteiro

    Hiring: Remote Digital Operations Coordinator (Technical Operations Specialist )Company: Copy SquadReports to: CEO/OwnerStatus: FULL-TIME / CONTRACTLocation: RemotePosition OverviewDo you love building systems that make everything run smoother? Are you energized by automation,

  • Operations Manager

    2 semanas atrás

    Belo Horizonte, Brasil Adilstone Group Tempo inteiro

    Operations Manager (Ref#007)Belo Horizonte, Minas GeraisFull-timePublished: Jun 5, 2024JOB DESCRIPTIONOur client is seeking an experienced Operations Manager to coordinate various department operations of Innovation Manufacturing to ensure the consistent production of products and services of the highest quality to meet or exceed customer satisfaction...

  • Remote Digital Operations Coordinator

    4 semanas atrás

    Belo Horizonte, Brasil Copy Squad Tempo inteiro

    Hiring: Remote Digital Operations Coordinator (Technical Operations Specialist ) Company: Copy Squad Reports to: CEO/Owner Status: FULL-TIME / CONTRACT Location: Remote Position Overview Do you love building systems that make everything run smoother? Are you energized by automation, tech integrations, and streamlining workflows across multiple brands? Do...

  • Operations Associate

    Há 5 dias

    Belo Horizonte, Brasil Trivium Group Tempo inteiro

    ??Operations Associate (Entry-Level Project Coordinator / Junior PM)???? 100% Remote | ? Full-Time | ?? Work with a Global TeamJoin our award-winning team!Ranked #170 on the Inc. **** list and a Clutch Award-winning agencyWe're hiring an Operations Associate (ideal for someone with experience as a Project Coordinator, Admin Support, or Junior Project...

  • Remote Digital Operations Coordinator

    3 semanas atrás

    Belo Horizonte, Brasil Copy Squad Tempo inteiro

    Hiring: Remote Digital Operations Coordinator (Technical Operations Specialist ) Company: Copy Squad Reports to: CEO/Owner Status: FULL-TIME / CONTRACT Location: Remote Position Overview Do you love building systems that make everything run smoother? Are you energized by automation, tech integrations, and streamlining workflows across multiple...

  • Amzon EDSP Payments and Disputes Coordinator, AMZL EDSP

    2 semanas atrás

    Belo Horizonte, Minas Gerais, Brasil Amazon Tempo inteiro R$40.000 - R$80.000 por ano

    Do you want to work hard, have fun and make history? If you do then Amazon could be the right career choice for you. Our logistics teams are changing the way we interact with customers around the globe every single day and solving some of the biggest logistical challenges facing not just Amazon, but also the entire industry.Amazon's transportation teams work...

  • Amzon EDSP Payments and Disputes Coordinator, AMZL EDSP

    Há 3 dias

    Belo Horizonte, Minas Gerais, Brasil Amazon Tempo inteiro R$120.000 - R$150.000 por ano

    Do you want to work hard, have fun and make history? If you do then Amazon could be the right career choice for you. Our logistics teams are changing the way we interact with customers around the globe every single day and solving some of the biggest logistical challenges facing not just Amazon, but also the entire industry.Amazon's transportation teams work...

  • Sales And Business Operations Coordinator

    2 semanas atrás

    Belo Horizonte, Brasil Bebeegrowth Tempo inteiro

    Business Growth OpportunityWe're seeking a seasoned professional to drive seamless customer order and shipment processes from confirmation to delivery.This hands-on role involves owning the order-to-cash cycle, driving continuous improvements, and serving as a key connector between Sales, Finance, Logistics partners, and customers.This exciting opportunity...

  • Clinical Research Coordinator

    1 dia atrás

    Belo Horizonte, Brasil Planet Pharma Tempo inteiro

    Job Title: Site Support Colleague (Contract) Location: São Paulo, Brazil (Onsite)? Contract Length: 6 months Workload: 0.5 FTE (part-time, approx. 2–3 days per week) About the Role We are working with a global leader in the life sciences sector to recruit a Site Support Colleague for their São Paulo operations.This part-time, 6-month contract is an...

  • Office Operations Lead

    2 semanas atrás

    Belo Horizonte, Brasil Keller Executive Search Tempo inteiro

    This is a position within Keller Executive Search and not with one of its clients.Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to...