Workplace Experience Ambassador

Workplace Experience Ambassador / Receptionist
Workplace Experience | Sao Paulo, Brazil - In Office
Our agreement with employees
DocuSign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work.
You can count on us to listen, be honest, and try our best to do what's right, every day.
At DocuSign, everything is equal.
We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life.
Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it.
And for that, you'll be loved by us, our customers, and the world in which we live.
The team
Our Workplace Experience (WE) team creates environments and experiences that inclusively support our welcoming and collaborative culture, and help people do great work.
The team oversees daily operations of our global offices which ranges from delivering a white glove guest experience, to organizing employee events, coordinating office moves, providing a welcoming new hire experience and responding to a variety of employee requests.
The WE Team takes pride in creatively delivering solutions that feel both personal, and that also scale, and for connecting us with each other and supporting our sense of purpose and community.
Our core values are service with joy, quality through curation, teamwork, embracing change, and bias for action.
This position
The WE Ambassador is responsible for DocuSign's first impression to all employees, guests and vendors in the office.
This position is intentionally called an "ambassador" and not a "receptionist" because we value the importance of connecting our people with each other, and the outside world.
The Ambassador will thrive in a fast-paced environment juggling multiple tasks while assisting the WE team with different projects and the smooth and efficient operation of the office.
This person will enjoy being flexible in taking on ad hoc duties.
Willingness to learn is essential.
This position is an individual contributor role reporting to the Office Manager and is designated In-Office.
**Responsibilities**:
- Enthusiastically meet and greet visitors with an affinity for excellent customer service
- Build relationships of mutual trust and handle complaints and concerns in an emotionally intelligent and constructive way
- Assist with the new hire onboarding process welcoming new hires to the office and familiarizing them with their team neighborhood, office and building amenities and where to go when they have questions
- Assist the Workplace team with onsite event management including catering, building access and meeting room setup
- Evaluate the need for and requisition adequate office supplies
- Support local office Intranet site with forward thinking ideas and strong written communication skills
- Coordinate with building personnel and other vendors to submit tickets for repairs, maintenance and miscellaneous requests based on employee feedback
- Monitor and audit office cleanliness and functionality and inform the Office Manager of any issues that need to be addressed
- Assist with improving DocuSign's Environmental Corporate Social Responsibility by finding ways to reduce waste and implement eco-friendly solutions
- Manage local office access badges and work closely with Security to help maintain a safe environment
- Respond to emergencies to provide necessary assistance to employees, customers and building issues
Basic qualifications
- BS/BA Degree
- 1+ years of office services, hospitality, reception, and/or facilities experience
- Ability to work extended hours where necessary
Preferred qualifications
- Fluent English
- Previous Ambassador (reception) experience
- Team player with a flexible mindset
- Excellent verbal and written communication and interpersonal skills
- Attention to detail and data accuracy
- Capacity to manage multiple initiatives simultaneously.
Strong prioritization and time management skills
- Proactive approach to problem solving, and ability to make decisions in a rapidly changing environment
- Encourage employee engagement
- Familiar with Google suite
- Proficiency with O365: Word, Excel, PowerPoint
Vaccination requirement
DocuSign may require all employees to be fully vaccinated against COVID-19 and provide proof of vaccination to visit a DocuSign office, to meet with potential or actual customers or business partners, or for other business-related purposes, in accordance with local law.
Please note that DocuSign has contracts with different governments globally which may require compliance with local and federal laws.
About us
DocuSign helps organizations connect and automate how they prepare, sign, act on, and manage agreements.
As part of the DocuSign Agreement Cloud, DocuSign offers eSignature: the