Senior Executive Assistant

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems. Wabtec is focused on performance that drives progress, creating transportation solutions that move and improve the world. Wabtec has approximately 27,000 employees in facilities throughout the world. Visit the company’s new website at:.

It’s not just about your career… or your job title…it’s about who you are and the impact you are going to make on the world. Do you want to go into uncharted waters…do things that haven’t been done to make yours and someone else's life better? Wabtec has been doing that for decades and we will continue to do so Through our people, leadership development, services, technology and scale, Wabtec delivers better outcomes for global customers by speaking the language of industry.

Who will you be working with?
We are looking for an Executive Assistant to perform various administrative tasks and support our Latam President.
The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

How will you make a difference?
Understand the company policy, have a clear business vision, predict the impact of decisions on the company's direction, and anticipate problems and consequences to support the Latam CEO and Board.

What do we want to know about you?
Previous experience as an Executive Assistant, Personal Assistant, or similar role for upper management
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and Microsoft office)
Excellent verbal and written communication skills
Discretion and confidentiality

What will your typical day look like?
• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and operations run efficiently.
• Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Strategically plan and coordinate tasks to ensure the fulfillment of senior executives’ priorities, the attainment of organizational goals, and the adherence to best practices
• Act as the point of contact among executives, employees, customers, and other external partners
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly, or quarterly reports.
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take notes during meetings
• Organize and maintain the office filing system

 

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Wabtec Corporation is committed to taking on the world’s toughest challenges. In order to fulfill that commitment we rely on a culture of leadership, diversity and inclusiveness. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We believe in hiring talented people of varied backgrounds, experiences and styles…people like you Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.