Finance & Administration, Assistant

The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities. To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural landscapes.
Our alliance spans 70 countries and includes farmers and forest communities, companies, governments, civil society, and millions of individuals. Together we work to protect forests and biodiversity, take action on climate, and promote the rights and improve the livelihoods of rural people.
As an international nonprofit organization with more than 30 years of experience in sustainability transformation, we understand that the social and economic well-being of rural communities is tightly connected to ecosystem health. This knowledge has shaped our rigorous programs to advance sustainable land-use and commodity production.
At the Rainforest Alliance we combat climate change, protect forests and biodiversity, promote human rights, and improve livelihoods. The enormity of the social and environmental challenges we are facing requires working together in a broad alliance. This is why we bring farmers, forest communities, companies, and consumers together to change the way the world produces, sources, and consumes.
**Why**
To protect nature and improve lives it’s becoming increasingly urgent that we approach the way we use our land and produce food and other products in more sustainable ways. For this to succeed we need to fundamentally change the way that businesses operate and source, and the choices we all make as consumers.
**How**
Our growing global alliance aims to transform our relationship with our natural resources and each other, to create a better future for people and nature together.
**The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.**
**Position summary**:
The Finance and Administration Associate, Brazil is a key member of the Regions and Support units (Finance Administration and IT) teams which includes Global Internal Compliance, Human Resources, Finance, IT, and Accounting. He/she will manage the day-to-day business administration and human resources support for the Brazil team with the Senior staff. He/she will perform HR, Global Internal Compliance, Finance, IT and Accounting activities for Brazil; oversee country facilities and perform/submit all national registration requirements; and provide support and coordination with the FA Senior staff and regional functional counterparts to ensure the excellence in our financial, administrative, HR and other back-office functions in Brazil.
**Responsibilities**:
- Administration: _
- Manage national facilities including office budget, office space, home-based offices, vendors, lease, purchasing, country information, coordinate national safety security planning, and serve as IT point-of-contact in country.
- Facilitate/deliver training to local staff on key topics.
- Global Internal Compliance:_
- Under the guidance of the regional GIC lead and the FA Senior Associate, review/prepare contracts and ensure their archiving in the salesforce platform.
- Human Resources: _
- Prepares local employee contracts and keeps them on file, prepares terminations, disciplinary and grievance under supervision.
- Safeguards and elaborates staff files: requires documents to actual or new staff.
- Manages the opening of bank accounts of new staff
- Provides information to local IL provider regarding new hires in order to be included in the payroll
- Ensure compliance with Rainforest Alliance HR policies and procedures;
- Monitor and manage vacation and paid leave logs (Netsuite);
- Provides and coordinates the new employee orientation.
- Organize periodic team-building activities for the country office
- Finance Accounting: _
- Insert and book payments, using the systems Concur and NS;
- Perform bookkeeping (as necessary) and preparation of monthly Office Accounting Report in coordination with the Regional Accounting lead ensuring timely monthly close information is provided to Regional Lead, local staff training on timecards expenses, manage locally issued corporate cards, facilitate local banking relationship, audit coordination, compliance with accounting PPs, coordinate with field offices/other RMs as needed, and preparation/submission of all local filings (tax and others);
- Technology: _
- Serve as IT point of contact, which includes: local equipment procurement, distribution and inventory; coordination with IT vendors for service delivery; and providing feedback on local IT requirements and service delivery;
- F

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