Financial Assistant

Há 7 horas

São Paulo, São Paulo, Brasil Davies Tempo inteiro R$40.000 - R$60.000 por ano
Financial Assistant

Application Deadline: 19 September 2025

Department: Accounting & Finance

Employment Type: Permanent - Full Time

Location: Sao Paulo


Description Tracing its roots back to 1933, MDD is one of the world's top forensic accounting firms specializing in economic damage quantification calculations.  With forensic accounting professionals in over 40 offices on 5 continents, MDD has global resources to assist our clients with their forensic accounting needs. MDD helps insurance companies, independent adjustment firms, multinational corporations, government entities, and individuals calculate the true economic damage of claims or disputes.

We are seeking a highly organized and detail-oriented Financial Assistant to support our finance and office operations in São Paulo. This role plays a critical part in managing day-to-day financial processes, including billing, accounts payable and receivable, and reporting, while also overseeing general office administration and HR support.

The position is primarily remote, with occasional visits to our São Paulo office for special projects or in-person support as needed.

Key Responsibilities Billing Administration
• Draft and process client billing
• Manage regular and apportionment schedules
• Upload third-party charges
• Collaborate with WIP supervisors on billing matters
• Maintain and update billing rate tables

Accounts Receivable
• Prepare AR statements and overdue notices
• Update AR comments in the financial system (Vision)
• Follow up on outstanding accounts
• Liaise with WIP supervisors regarding receivables

Accounts Payable
• Process employee expense reimbursements
• Gather, review, and pay vouchers
• Enter AP vouchers into Vision
• Manage vendor relationships

Time and Expense Reports & Reporting
• Upload and organize expense receipts as required
• Generate regular and ad-hoc financial reports

General Ledger
• Reconcile corporate credit card statements
• Manage month-end checklists and reconciliations in coordination with external accountants
• Handle banking transactions and identify receipts
• Reconcile and pay applicable taxes
• Support year-end reconciliations and audit preparation

Human Resources & Office Administration
• Administer employee benefits and payroll
• Maintain vacation and hours records
• Organize company events and sponsorships
• Communicate with vendors and suppliers
• Oversee office maintenance and supply purchasing

Skills, Knowledge & Expertise
• Degree or in-progress studies in Accounting, Finance, Business Administration, or related field
• 3–5 years of relevant experience in a similar role
• Fluent in English (Spanish is a plus)
• Proficient in Microsoft Word, Excel, and Outlook
• Experience with Vision or similar financial software preferred
• Strong multitasking and prioritization skills
• Professional demeanor and proactive, positive attitude

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