Finance and Contracts Assistant

Há 4 dias

São Paulo, São Paulo, Brasil Sherlock Communications Tempo inteiro R$40.000 - R$60.000 por ano

Sherlock Communications
is an award-winning public relations and digital marketing agency that helps international brands connect with audiences across Latin America. With offices in São Paulo, Rio de Janeiro, Mexico City, Bogotá, Buenos Aires, Lima and Santiago, our multidisciplinary team combines local insight, creativity, and international experience to deliver campaigns that build reputation and drive real results.

We are looking for a highly organised and detail-oriented
Finance and Contracts Assistant
to support our international agency's finance and operations team. The ideal candidate will be based in Brazil, and comfortable working with senior colleagues and clients around the world.

This is a
part-time, hybrid contract position (approximately 2.5 days per week)
and requires excellent English, strong attention to detail, and confidence handling cross-border financial and administrative processes.

Key responsibilities

  • Prepare and check monthly agency fee invoices in Xero, ensuring accuracy of payment terms and tax rates, and cross-referencing internal tracking documents.
  • Prepare and reconcile invoices for client costs, applying appropriate mark-ups as agreed in contracts.
  • Support the agency leadership team in the contract execution process for new clients, sharing standard terms, reviewing client versions and ensuring all documentation and financial details are properly stored.
  • Track contract renewal dates and coordinate timely extensions with account teams.
  • Update internal resource tracking documents based on clients' approved scopes, ensuring accurate reflection of hours, budgets and deliverables.
  • Monitor incoming payments, maintain accurate records, keep management informed and follow up professionally and courtesly in English with clients regarding overdue invoices.
  • Work closely with the Managing Partner and leadership team to ensure financial accuracy and compliance with internal policies.

Requirements

  • Excellent written and spoken English (daily contact with senior international teams and clients).
  • Proven experience with invoicing, finance administration or contract management.
  • Strong attention to detail and ability to work independently.
  • Familiarity with
    Xero
    or similar accounting software is a plus.
  • Comfortable working with different currencies, tax regimes and international payment processes.
  • Experience working abroad or in an international environment is highly valued.
  • Based in Brazil – São Paulo or Rio de Janeiro would be ideal.

What we offer

  • Part-time flexible schedule (around 2.5 days per week).
  • Opportunity to work with a multicultural international agency team.
  • Collaborative environment with direct exposure to senior leadership.
  • Competitive compensation based on experience.
  • Contracted as an independent service provider.
  • All necessary work equipment provided.
  • Financial bonus for client and team member referrals.
  • Health & wellness benefits, including Gympass, pharmacy partnerships, and other wellness programs.
  • Opportunities for professional growth.

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