Executive and Office Assistant

Há 3 horas

São Paulo, São Paulo, Brasil The Life Curators Tempo inteiro R$40.000 - R$80.000 por ano

ROLE: Executive and Office Assistant

Please read carefuly the below description:

This is a full time job based in São Paulo, Brazil

Working hours:

From Monday to Thursday from 9AM to 7PM

Friday from 9AM to 6PM

Saturdays and Sundays: OFF

Why do we need you:

As our company continues to grow rapidly, we are looking for a
highly organized, detail-driven, and proactive Executive & Office Assistant
to support
four directors
and oversee the
daily operations and facilities
of our office.

This role requires someone with exceptional organizational skills, a sharp eye for detail, and the ability to anticipate needs before they arise. You will be the central point ensuring that everything (from executive schedules to office logistics) runs seamlessly.

You'll manage both
strategic priorities and day-to-day operations
, balancing executive support with the smooth functioning of our workspace. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in creating structure and efficiency, we want you on our team.

What you'll do:

  • Manage Executive Calendars:
    Coordinate complex schedules, meetings, and travel arrangements with precision and ease.
  • Communication Hub:
    Act as a primary point of contact for internal and external communications, ensuring timely responses and prioritization of important messages.
  • Task and Project Management:
    Track key deliverables and deadlines for the executive team, ensuring that goals are met and projects are on track.
  • Personal Support:
    Handle personal errands and tasks for executives to ensure their personal lives are organized, allowing them to focus on their professional commitments.
  • Travel & Logistics Coordination:
    Arrange international and domestic travel, including flights, accommodations, and transportation.
  • Meeting Coordination:
    Prepare meetings rooms, agendas, take minutes, and ensure follow-up on action items from board meetings, client meetings, and internal strategy sessions.
  • Event Planning:
    Organize high-level events, including conferences, client dinners, and team-building activities, ensuring all details are executed flawlessly.
  • Confidential Support:
    Handle sensitive and confidential information with discretion and professionalism.

What we're looking for:

  • Proven Experience:
    3+ years of experience in a personal and/or executive assistant role, ideally supporting senior leadership or C-suite executives.
  • Excellent Organizational Skills:
    Demonstrated ability to manage multiple tasks, priorities, and deadlines simultaneously, with meticulous attention to detail.
  • Strong Communication Skills:
    Exceptional written and verbal communication abilities, capable of managing diverse stakeholders.
  • Tech-Savvy:
    Proficient with office productivity tools (Microsoft Office Suite, Google Workspace, etc.) and comfortable using various communication and collaboration platforms.
  • Proactive and Resourceful:
    Ability to anticipate needs and proactively address them with minimal direction.
  • Discretion and Integrity:
    Trustworthy, able to handle confidential information with professionalism and discretion.
  • Adaptability:
    Comfortable working in a fast-paced, dynamic environment with shifting priorities.

Bonus points:

  • Experience Supporting Executives in a Global Context:
    Experience working with international teams and understanding of different time zones and cultures.
  • Event Planning Expertise:
    Proven track record of organizing events or high-profile meetings.
  • Language Skills:
    Proficiency in languages other than Portuguese and English is a plus.

  • Executive Assistant

    Há 2 dias

    São Paulo, São Paulo, Brasil Sur Tempo inteiro R$40.000 - R$60.000 por ano

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...

  • Executive/Personal Assistant

    2 semanas atrás

    São Paulo, São Paulo, Brasil Purolabs Tempo inteiro US$40.000 - US$80.000 por ano

    Executive/Personal Assistant to Co-CEOs | Remote Working Hours: Monday-Friday, 9am-5pm UK GMT (minimum 4-hour overlap required)Contract Type: Independent contractor positionABOUT PUROLABSPurolabs is a fast-growing DTC supplements brand with over 350,000 happy customers. We create clean, science-backed supplements that actually work. We're a fully remote,...

  • Chinese Case and Office Administrative Assistant

    Há 3 horas

    São Paulo, São Paulo, Brasil IA Group Tempo inteiro R$35.000 - R$45.000 por ano

    Founded in 1978, IA Group is the legal partner in credit insurance, focusing on assisting export credit insurance companies in international trade investigation, conflict resolution, and professional legal consultancy.IA Group currently operates in Europe, Africa, Latin America, Middle Eastern and Southeast Asian countries.The headquarter of IA Group is...

  • Executive Assistant

    2 semanas atrás

    São Paulo, São Paulo, Brasil Sur Tempo inteiro R$40.000 - R$80.000 por ano

    We're seeking a highly organized and detail-oriented EA to support their Founder & CEO.Key ResponsibilitiesCalendar & Scheduling ManagementRegularly review 1-3 weeks ahead for conflicts and proactively resolve themSchedule, reschedule, and cancel meetings as neededSet up reminders and follow-ups for important meetings and deadlinesEnsure CEO is prepared for...

  • Senior Executive Assistant

    Há 4 dias

    São Paulo, São Paulo, Brasil World Bank Group Tempo inteiro R$60.000 - R$120.000 por ano

    Senior Executive Assistant - Regional Director, Brazil, Southern Cone Job #: req34930Organization: IFCSector: Administration/Office SupportGrade: GD Term Duration: 3 years 0 months Recruitment Type: Local RecruitmentLocation: Sao Paulo,BrazilRequired Language(s): English, PortuguesePreferred Language(s): SpanishClosing...

  • Senior Executive Assistant

    Há 2 dias

    São Paulo, São Paulo, Brasil World Bank Group Tempo inteiro R$80.000 - R$120.000 por ano

    Senior Executive Assistant - Regional Director, Brazil, Southern ConeJob #:req34930Organization:IFCSector:Administration/Office SupportGrade:GDTerm Duration:3 years 0 monthsRecruitment Type:Local RecruitmentLocation:Sao Paulo,BrazilRequired Language(s):English, PortuguesePreferred Language(s):SpanishClosing Date:12/1/2025 (MM/DD/YYYY) at 11:59pm...

  • Executive Administrative Assistant

    1 semana atrás

    São Paulo, São Paulo, Brasil WorkBetterNow Tempo inteiro US$12.000 - US$18.000 por ano

    WorkBetterNowprovides full-time positions for professionals in LATAM looking to work with United States-based companies. Our remote professionals come first and are the most important part of our team. If you want to be part of a company that values work-life balance and supports your professional development, you're in the right place.We are looking for...

  • Executive Assistant

    2 semanas atrás

    São Paulo, São Paulo, Brasil Potentiam Ltd Tempo inteiro R$30.000 - R$60.000 por ano

    Executive Assistant / Project Co-OrdinatorPotentiam is a global talent partner supporting European SMEs from offices in Romania, South Africa and India. We provide highly skilled, multilingual professionals across functions such as accounting, marketing, data, HR, sales, engineering and operations, many with international experience. We handle talent...

  • Executive Assistant

    2 semanas atrás

    São Paulo, São Paulo, Brasil Zendesk Tempo inteiro R$60.000 - R$80.000 por ano

    Job DescriptionThe Sales organization is looking for a highly motivated and organized Executive Assistant to support SVP LATAM, based in São Paulo, Brazil. You will provide full calendar management, handle travel and meetings logistics, coordinate events and be flexible to assist with all matters that require our SVP's attention.You have excellent verbal,...

  • Senior Executive Assistant

    1 semana atrás

    São Paulo, São Paulo, Brasil AIG Tempo inteiro US$60.000 - US$120.000 por ano

    At AIG, we are reimagining the way we help customers to manage risk. Join us as a Sr Executive Assistant to play your part in that transformation. It's an opportunity to grow your skills and experience as a valued member of the team.The Executive Assistant will directly support LAC CEO through supporting the successful delivery of strategic, financial and...