CEO Assistant

3 semanas atrás

Sao Paulo, Brasil RmaisH Tempo inteiro
American Industry
The CEO Assistant / Executive Assistant assists the CEO. He provides both Managers with information of all the departments. An Executive Assistant is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs;
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO;
Acting as the point of contact among executives, employees, clients and other external partners;
Managing information flow in a timely and accurate manner;
Managing executives’ calendars and set up meetings;
Make travel and accommodation arrangements;
Rack daily expenses and prepare weekly, monthly or quarterly reports;
Oversee the performance of other clerical staff;
Act as an office manager by keeping up with office supply inventory;
Take minutes during meetings;
Screen and direct phone calls and distribute correspondence;
Preparing financial statements and handling basic bookkeeping tasks;
Filing and retrieving corporate records, documents, and reports;
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives;
Helping prepare for meetings;
Greeting visitors and deciding if they should be able to meet with executives;
Using various software, including word processing, spreadsheets, databases, and presentation software;
Monitor the evolution of projects;
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
REMOTE
Work experience as an CEO Assistant / Executive Assistant, or similar role;
Excellent project management;
Excellent MS Office Suite knowledge;
Excellent Google Suite knowledge;
Outstanding organizational and time management skills;
Discretion and confidentiality;
Strong organizational skills and ability to multitask;
Problem-solving and decision making;
Interpersonal skills;
Ability to organize a daily workload by priorities;
Must be able to meet deadlines in a fast-paced quickly changing environment;
A proactive approach to problem-solving with strong decision-making skills;
Professional level verbal and written communications skills;
Bachelor's degree in Business Administration or related fields;
Preference for men.
KEY SKILLS
Strong leadership and people management skills;
Dynamic personality and creative mindset;
Experience with project management;
Full proficiency in English;
Live in Brazil.

  • Personal Assistant to CEO

    1 dia atrás

    São Paulo, São Paulo, Brasil Virtual Reality Real Estate LLC Tempo inteiro R$40.000 - R$80.000 por ano

    Job DescriptionWe are seeking a highly organized, proactive, and resourceful Personal Assistant to the CEO. The ideal candidate will provide comprehensive administrative and operational support to ensure the CEO's time is effectively managed, and business objectives are met smoothly. This role requires discretion, exceptional communication skills, and the...

  • Executive Assistant

    1 semana atrás

    Sao Paulo, Brasil Ventura Tec Tempo inteiro

    **Executive Assistant - US** Our client is a Moving & Delivery company that helps all US residents to build their dreams around the country. As an award winner of the Top 100 Fastest Growing Companies and Best Companies to Work For, their culture is focused on an industry revolution that starts from individuals. We are recruiting an Executive Assistant to...

  • Executive Assistant Manager

    3 semanas atrás

    Sao Paulo, Brasil RmaisH Tempo inteiro

    AgencyThe Executive Assistant Manager assists the CEO. He/she provides both Managers with information of all the departments. An Executive Assistant Manager is responsible for keeping a perfect coordination between all departments and controlling their operation with regards to the company’s standards, revenues and controlling costs;We are looking for an...

  • Executive Assistant

    Há 5 dias

    São Paulo, Brasil AnnexBox Tempo inteiro

    **EXECUTIVE ASSISTANT** We are looking for an Executive Assistant to join our team and participate in various projects, which will allow them to gain experience in the fields of International Business and Information Technology. **Requirements**: - Must have an advanced level of English (oral and written). - Must be familiar with Google Meet and other...

  • Executive Assistant to the CEO

    1 semana atrás

    São Paulo, São Paulo, Brasil PPUH PARTNER Tempo inteiro R$90.000 - R$120.000 por ano

    Kluczowe obowiązki1. Zarządzanie i Optymalizacja Czasu:Mistrzowskie zarządzanie kalendarzem: Proaktywne planowanie, bezwzględna priorytetyzacja i ochrona czasu CEO, przewidywanie konfliktów i znajdowanie optymalnych rozwiązań.Organizacja spotkań na najwyższym poziomie: Pełna koordynacja spotkań wewnętrznych i zewnętrznych – od umówienia...

  • Multilingual Executive Assistant

    3 semanas atrás

    Sao Paulo, Brasil We Assist Tempo inteiro

    **Multilingual Executive Assistant - Remote - $16,800/yr****About WeAssist**:WeAssist, founded by Reef Colman just four years ago, is nothing like other staffing agencies; we're a dynamic recruiting firm dedicated to creating equally advantageous opportunities in the world of business. With a team of over 75 members, we bridge the gap between American...

  • Executive Assistant

    1 dia atrás

    Greater São Paulo Area, Brasil Purple Unicorn Enterprises Tempo inteiro R$40.000 - R$80.000 por ano

    Virtual Executive AssistantLocation: Remote - LATAM-based, working U.S. Eastern Standard Time hoursReports to: CEO & COOEmployment Type: Full-Time, RemoteAbout Purple Unicorn EnterprisesPurple Unicorn Enterprises is a boutique recruiting and talent strategy firm that partners with mission-driven organizations to find and nurture exceptional talent. We're a...

  • Oliver Wyman

    1 semana atrás

    Sao Paulo, Brasil Oliver Wyman Group Tempo inteiro

    Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,000 professionals around the world who work with clients to optimize...

  • Private Jet Sales Assistant Tri-lingual

    1 dia atrás

    Sao Paulo, Brasil Air Charter Service Tempo inteiro

    **Company Description** OUR STORY** Air Charter Service was established in 1990 in the basement of our Chairman’s home and today employs over 500 people globally, across our offices on six continents. We are not just the largest charter brokerage in the world, but also the largest charter family, holding those same values that started this business at the...

  • Private Jet Sales Assistant Tri-lingual

    4 semanas atrás

    Sao Paulo, Brasil Air Charter Service Tempo inteiro

    **Company Description** OUR STORY**Air Charter Service was established in 1990 in the basement of our Chairman’s home and today employs over 500 people globally, across our offices on six continents. We are not just the largest charter brokerage in the world, but also the largest charter family, holding those same values that started this business at the...