Personal Assistant to CEO

1 dia atrás

São Paulo, São Paulo, Brasil Virtual Reality Real Estate LLC Tempo inteiro R$40.000 - R$80.000 por ano

Job Description

We are seeking a highly organized, proactive, and resourceful Personal Assistant to the CEO. The ideal candidate will provide comprehensive administrative and operational support to ensure the CEO's time is effectively managed, and business objectives are met smoothly. This role requires discretion, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

  • Manage the CEO's calendar, appointments, and daily schedule.
  • Coordinate meetings, prepare agendas, and document minutes.
  • Screen, prioritize, and respond to emails, phone calls, and correspondence.
  • Organize travel arrangements, itineraries, and accommodation for the CEO.
  • Draft reports, presentations, and business documents as needed.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Act as the first point of contact between the CEO and internal/external stakeholders.
  • Follow up on key deliverables and ensure deadlines are met.
  • Support the CEO with personal tasks when required.
  • Assist in strategic projects, research, and data compilation.

Requirements

Education & Experience

  • Bachelor's degree in Business Administration, Management, or related field.
  • Proven experience (1-2 years) as a PA, Executive Assistant, or similar role supporting senior leadership.

Skills & Competencies

  • Excellent organizational and time management skills.
  • Strong verbal and written communication abilities.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  • Ability to multitask, prioritize, and work under pressure.
  • Strong problem-solving and decision-making skills.
  • High level of discretion, integrity, and professionalism.
  • Flexibility to work extended hours or weekends when required.

Preferred

  • Experience in Real Estate.
  • Fluency in English + Spanish, and Portuguese.

Job Type: Full-time

Location:

  • São Paulo, SP (Required)

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