Executive Assistant
Há 15 horas
Sobre a oportunidade:
A Incognia está em um momento de expansão global, com operações e times distribuídos entre o Brasil, Dubai e os Estados Unidos. Esse crescimento exige uma estrutura cada vez mais organizada, eficiente e conectada, especialmente no suporte às nossas lideranças e iniciativas estratégicas.
Estamos em busca de uma pessoa altamente organizada, proativa e com forte atenção aos detalhes para atuar como Executive Assistant, oferecendo suporte direto ao CEO e ao time administrativo. Essa posição terá papel fundamental na gestão da rotina executiva, na coordenação de viagens nacionais e internacionais e no apoio à logística de eventos corporativos, contribuindo para que as operações globais da empresa aconteçam com fluidez e excelência.
Além de apoiar o dia a dia do time executivo, essa pessoa atuará de forma colaborativa com outras áreas, garantindo o alinhamento entre agendas, compromissos estratégicos e demandas administrativas, em um ambiente dinâmico e de rápido crescimento.
Dia a dia da posição:
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Gerenciar e otimizar a agenda do CEO, assegurando eficiência e priorização dos compromissos;
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Coordenar reuniões da diretoria e do conselho, garantindo a organização, o envio de convites e a comunicação prévia;
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Planejar e executar viagens nacionais e internacionais do CEO e do time executivo, incluindo reservas, logística e conformidade com as políticas internas;
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Apoiar a organização de eventos corporativos externos (em conjunto com o time de Marketing) e internos da empresa, garantindo excelência na logística de convenções, treinamentos e workshops;
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Negociar com fornecedores (hotéis, agências, espaços de eventos, catering, transporte, entre outros) para assegurar as melhores condições comerciais e de serviço;
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Controlar indicadores e orçamentos de viagens, transportes e eventos, monitorando previsões, custos e relatórios financeiros;
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Prestar suporte aos colaboradores em dúvidas e solicitações relacionadas a viagens e despesas, garantindo conformidade com as políticas internas;
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Colaborar na gestão de fornecedores, incluindo coworkings, telefonia e transporte, assegurando a vigência dos contratos, a qualidade dos serviços e o compliance com os padrões da empresa.
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