Executive Assistant

Há 4 dias

São Paulo, São Paulo, Brasil CrewBloom Tempo inteiro R$40.000 - R$60.000 por ano

Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels.

A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.

Job Responsibilities
  • Answer phone calls, confirm meetings, and arrange scheduled appointments
  • Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
  • Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
  • Manage and maintain calendars and appointments
  • Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
  • Complete word processing tasks
  • Research and organize data
  • Maintain and manage contacts
  • Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
  • Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
  • Manage social media channels and communicate with clients relating to relevant concerns and insights
  • Order supplies
Requirements
  • At least two years of solid experience in an administrative role as an Executive Assistant
  • Familiarity with social media platforms
  • Solid experience with calendar management, email management, and project management
  • Proficiency with Microsoft Office tools such as Word and Excel
  • Ability to maintain regular and punctual attendance
  • QuickBooks knowledge is a plus

Minimum Technical and Work Environment Requirements:

  • Internet Connection:

  • Primary internet connection with a minimum speed of 15 Mbps.

  • Backup internet connection with at least 10 Mbps.

  • Backup connection must be capable of supporting work during a power outage.

  • Primary Device:

  • Desktop or laptop equipped with at least:

  • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.

  • A minimum of 8 GB RAM.

  • Backup Device:

  • Must meet or exceed the performance of an Intel Core i3 processor.

  • Must be functional during power interruptions.

  • A functioning webcam.

  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
  • Join Our Dynamic Team:Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities:Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth:Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills:Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way:Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best:Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

  • Executive Assistant

    1 semana atrás

    São Paulo, São Paulo, Brasil Stealth Mode Startup Tempo inteiro

    **Executive Assistant**Want to be part of an exciting, high-growth, stealth startup?We are looking for an organized detail oriented Senior Executive Assistant to Manage the schedules and communications for 2+ executive team members.Job Responsibilities:- Arranging meetings and scheduling appointments as well as organizing travel arrangements- Managing and...

  • Executive Assistant, Growth Opportunities

    3 semanas atrás

    São Paulo, São Paulo, Brasil Keller Executive Search Tempo inteiro

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    1 semana atrás

    São Paulo, São Paulo, Brasil AnnexBox Tempo inteiro

    **EXECUTIVE ASSISTANT**We are looking for an Executive Assistant to join our team and participate in various projects, which will allow them to gain experience in the fields of International Business and Information Technology.**Requirements**:- Must have an advanced level of English (oral and written).- Must be familiar with Google Meet and other video call...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Job description Must provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex...

  • Executive Assistant

    2 semanas atrás

    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Job descriptionMust provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex travel...

  • Executive Assistant

    1 semana atrás

    São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$58.350 - R$98.700

    Job Title: Executive Assistant & Office Manager\

  • Executive Assistant Apprentice

    3 semanas atrás

    São Paulo, São Paulo, Brasil UBS Tempo inteiro

    Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Job Reference # BRJob TypePart TimeYour roleDo you have an eye for details and team management? Do you have interest in learning and becoming a strategic multitasking professional?We're...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Get AI-powered advice on this job and more exclusive features. Must provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners. The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting...

  • Executive Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Insider Store Tempo inteiro

    #WE ARE INSIDERVocê terá a chance de trabalhar lado a lado com profissionais obcecados pelo cliente, participando ativamente de projetos e iniciativas que impactam diretamente o negócio e transformam a realidade do mercado. #ALWAYS EVOLVINGOportunidade para quem deseja desenvolver sua carreira em um ambiente inovador, onde constantemente subimos a barra....

  • Executive Assistant Apprentice

    3 semanas atrás

    São Paulo, São Paulo, Brasil UBS Tempo inteiro

    Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Job Reference # BRJob TypePart TimeYour roleDo you have an eye for details and team management? Do you have interest in learning and becoming a strategic multitasking professional?We're...