Executive Assistant

Há 15 horas

São Paulo, São Paulo, Brasil CrewBloom Tempo inteiro R$40.000 - R$60.000 por ano

Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels.

A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.

Job Responsibilities
  • Answer phone calls, confirm meetings, and arrange scheduled appointments
  • Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
  • Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
  • Manage and maintain calendars and appointments
  • Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
  • Complete word processing tasks
  • Research and organize data
  • Maintain and manage contacts
  • Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
  • Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
  • Manage social media channels and communicate with clients relating to relevant concerns and insights
  • Order supplies
Requirements
  • At least two years of solid experience in an administrative role as an Executive Assistant
  • Familiarity with social media platforms
  • Solid experience with calendar management, email management, and project management
  • Proficiency with Microsoft Office tools such as Word and Excel
  • Ability to maintain regular and punctual attendance
  • QuickBooks knowledge is a plus

Minimum Technical and Work Environment Requirements:

  • Internet Connection:

  • Primary internet connection with a minimum speed of 15 Mbps.

  • Backup internet connection with at least 10 Mbps.

  • Backup connection must be capable of supporting work during a power outage.

  • Primary Device:

  • Desktop or laptop equipped with at least:

  • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.

  • A minimum of 8 GB RAM.

  • Backup Device:

  • Must meet or exceed the performance of an Intel Core i3 processor.

  • Must be functional during power interruptions.

  • A functioning webcam.

  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • Peripherals and Workspace: A smartphone for communication and verification purposes.
Benefits
  • Join Our Dynamic Team:Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities:Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth:Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills:Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way:Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best:Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.

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