Executive Assistant

Há 4 dias

São Paulo, São Paulo, Brasil griddable Tempo inteiro R$90.000 - R$120.000 por ano

Description
Executive Assistant will have to use unique skills based on their executive's job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence.

Core Responsibilities

  • Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.
  • Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
  • Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel Visas, costs and proper documentation.
  • Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
  • Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
  • Other administrative and project duties as requested.

Minimum Requirements

  • Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
  • Skillful execution of administrative activities, with high attention to detail, organization and process.
  • Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
  • Strong relationship management skills, ability to build a personal network throughout the company.
  • Project Coordination experience needed at an intermediate complexity.
  • Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  • Experience partnering with senior management in a fast paced, innovative environment.
  • Experience working with/in large administrative teams.
  • Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, - - Salesforce and Tableau and are a plus.

Additional Desired Skills/Traits

  • Customer centric orientation.
  • Agility and flexibility in response to changing priorities and needs.
  • Proven ability to manage projects, work under pressure and consistently make deadlines.
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  • Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.
  • Have the ability to handle confidential material with the utmost discretion.
  • Ensure communications are clear, thorough, and specific, with attention to follow-through.

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