Personal Assistant and Bookkeeper

4 semanas atrás

Rio de Janeiro, Rio de Janeiro, Brasil Mindglobal Tempo inteiro
We are seeking a highly organized and detail-oriented individual to join our team as a _**Personal Assistant and Bookkeeper**_. In this role, you will be responsible for providing comprehensive support to the 4 executives and handling various administrative tasks.
- Strong written AND **SPOKEN** English is a requirement.
Additionally, you will play a critical role in managing the financial aspects of the organization as a bookkeeper. All communication will be in English.
**Responsibilities**:
**1. Administrative Support**:
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Organize and coordinate meetings, conferences, and events.
- Prepare and edit correspondence, presentations, and reports.
- Assist in creating and maintaining organizational files and databases.
- Perform general office duties, such as ordering supplies and maintaining office equipment.
- Performing customer service activies for the short term rental and other real estate management portfolio.
**2. Bookkeeping**:
- Maintain accurate financial records, including accounts payable and receivable.
- Prepare invoices, financial statements, and other financial documents.
- Reconcile bank statements and ensure the accuracy of financial transactions.
- Monitor and manage petty cash transactions.
- Assist in budgeting and financial forecasting.
- Work closely with the accounting team to ensure compliance with financial regulations and policies.
- Assist in the preparation of tax documents and liaise with external auditors when necessary.
**3. Confidentiality and Communication**:
- Maintain strict confidentiality regarding sensitive company and personal information.
- Serve as a liaison between executives, clients, and other stakeholders.
- Communicate effectively and professionally in both written and verbal forms.
**Requirements**:
- Proven experience in Bookkeeper or in a similar role.
- Proficiency in bookkeeping software and tools (e.g. Excel).
- Strong organizational and time management skills.
- Excellent attention to detail and problem-solving abilities.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Exceptional communication and interpersonal skills.
- Discretion and confidentiality in handling sensitive information.
- Familiarity with financial regulations and reporting requirements.
- A proactive and self-motivated approach to work.
- Extensive background checks and reference verification will be conducted.
**MUST** have availabilty for phone calls (via Skype / Zoom / WhatsApp) during work hours. A plus to be available for text outside of scheudled work hours.
This is a fully remote position and location is not important. But avaiabilty for calls and video calls is required.
- **YOUR RESUME AND APPLICATION MUST BE SUBMITTED IN ENGLISH TO BE CONSIDERED**_**.**
Please note that extensive background checks and reference verification will be conducted to ensure the safety and integrity of our team.
Tipo de vaga: Tempo integral, Autônomo / PJ
Duração do contrato: 12 meses
Salário: R$5.000,00 por mês
Horário de trabalho:
- De segunda à sexta-feira
Idioma:
- Inglês (obrigatório)

  • Personal Assistant

    Há 2 dias

    Rio de Janeiro, Rio de Janeiro, Brasil GigaBrands Tempo inteiro

    Join to apply for the Personal Assistant role at GigaBrands Join to apply for the Personal Assistant role at GigaBrands Get AI-powered advice on this job and more exclusive features. We are seeking a social, sharp, and proactive Personal Assistant to support a high-energy entrepreneur and public-facing personality. This role is a blend of logistics...

  • Personal Assistant

    4 semanas atrás

    Duque de Caxias, Rio de Janeiro, Brasil Jouyll Tempo inteiro

    **Caxias**:**Brazil**:We are looking for a Personal Assistant to provide administrative support to our team.For this role, a strong Internet connection is required, along with experience using communication tools.Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum...

  • Lower School Teaching Assistant

    Há 3 dias

    Rio de Janeiro, Rio de Janeiro, Brasil EARJ - Escola Americana do Rio de Janeiro Tempo inteiro

    Provides classroom support for EARJ's students in all areas of learning, answering questions and supervising students as they work independently or/in groups, assisting with a high quality education for academic and personal development of students.EARJ is looking for an experienced and accomplished Lower School Teaching Assistant to join our Barra campus...

  • Lower School Teaching Assistant

    Há 2 dias

    Rio de Janeiro, Rio de Janeiro, Brasil EARJ - Escola Americana do Rio de Janeiro Tempo inteiro

    Provides classroom support for EARJ's students in all areas of learning, answering questions and supervising students as they work independently or/in groups, assisting with a high quality education for academic and personal development of students.EARJ is looking for an experienced and accomplished Lower School Teaching Assistant to join our Barra campus...

  • Sales and Growth Assistant

    2 semanas atrás

    Rio de Janeiro, Rio de Janeiro, Brasil beBeeMarketing Tempo inteiro R$46.985 - R$74.136

    Job Opportunity: A Proactive Sales and Marketing ProfessionalThis is a fantastic opportunity for an experienced sales and marketing professional to join our team as a proactive sales and marketing assistant. The ideal candidate will be highly skilled in developing and executing strategies, conducting market research, and analyzing trends to identify new...

  • Traveling Personal Assistant

    4 semanas atrás

    Rio de Janeiro, Rio de Janeiro, Brasil RÀ Sanctuaries Tempo inteiro

    We are looking for a Sidekick/Driver Extraordinaire This would describe someone who wants to travel the world while supporting the mission, health, and happiness of 1 entrepreneur Justin, 1 large great Dane doggo (Ringo), and loving friends as they travel the world. Someone who will make their lives seamless and ensure that they have the much-needed peace of...

  • Senior Executive Assistant

    3 semanas atrás

    Rio de Janeiro, Rio de Janeiro, Brasil BairesDev Tempo inteiro

    Join to apply for the Senior Executive Assistant - Remote Work role at BairesDev Join to apply for the Senior Executive Assistant - Remote Work role at BairesDev Get AI-powered advice on this job and more exclusive features. At BairesDev, we've been leading the way in technology projects for over 15 years. We deliver cutting-edge solutions to giants like...

  • Senior Executive Assistant

    3 semanas atrás

    Rio de Janeiro, Rio de Janeiro, Brasil BairesDev Tempo inteiro

    Join to apply for the Senior Executive Assistant - Remote Work role at BairesDevJoin to apply for the Senior Executive Assistant - Remote Work role at BairesDevGet AI-powered advice on this job and more exclusive features.At BairesDev, we've been leading the way in technology projects for over 15 years. We deliver cutting-edge solutions to giants like Google...

  • Administrative Assistant

    4 semanas atrás

    Rio de Janeiro, Rio de Janeiro, Brasil DNV Tempo inteiro

    Local Unit & Position Description:DNV Maritime is seeking an Administrative Assistant to join our team in Rio de Janeiro to deliver support services for our operations in South America, including Brazil, Argentina and Chile.**Main tasks**- Ensure that the work or duties performed are in accordance with instructions, guidelines and quality requirements of the...

  • Legal Assistant

    4 semanas atrás

    Rio de Janeiro, Rio de Janeiro, Brasil World Fuel Services Tempo inteiro

    At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance...