Operations & Executive Support Specialist

Operations & Executive Support Specialist – Anvilgrid Energy Solutions (Remote)The Vision At Anvilgrid Energy Solutions, we're building the future of clean energy through commercial and industrial battery backup systems and microgrids that empower businesses to operate sustainably and independently. We're a new cleantech company spun up by industry experts, hitting the ground running with major deployments in sight. Our mission is simple: build something big—and do it right. Who We're Looking For You're proactive, organized, and thrive on creating systems that keep things running smoothly. You know how to anticipate needs, take ownership, and execute with precision. You enjoy translating ideas into structured plans, ensuring that the details are handled so leadership can focus on strategy and growth. You'll excel in this role if you: Have a strong sense of initiative and can identify what needs to be done without waiting for direction. Communicate clearly and confidently across teams and time zones. Stay calm under pressure, follow through consistently, and take pride in your work. Are motivated by helping build something big from the ground up. Why You Should Join Us Be part of an early-stage cleantech company shaping how energy resilience is delivered to commercial and industrial clients. Work directly with a visionary founder and seasoned industry team. Gain exposure to renewable energy, microgrids, and sustainable tech while helping build foundational systems from the ground up. Join a culture that values professionalism, promptness, and proactivity, and where we win when our customers win. Role Responsibilities You'll act as the founder's operational partner, ensuring focus, organization, and follow-through across daily and weekly priorities. Weekly & Daily Planning: Lead Monday check-ins to align priorities and manage task lists in Workflowy and Google Workspace. Prepare concise Friday summaries and ensure key items progress to completion. Calendar & Coordination: Manage the founder's schedule, logistics, and meeting flow through Google Calendar and Calendly. Coordinate client meetings, follow-ups, and travel arrangements with precision. Meeting Prep & Research: Prepare "Whispers" (pre-meeting briefs) with relevant background, LinkedIn profiles, and context. Conduct research to support business development or decision-making, and distill long content (e.g., reports, podcasts) into actionable notes. Communication Support: Draft professional correspondence, manage inbox triage, and ensure clear and timely responses based on voice memos or notes. Operations & Documentation: Keep compliance, permit, and project documentation organized. Support customer visits, event logistics, and file management across Google Drive. Process Improvement: Identify and implement ways to simplify, automate, or standardize recurring tasks. Help refine systems and build playbooks that strengthen daily operations. General Support: Help with small personal and family tasks that come up for the CEO such as scheduling a doctor appointment and tracking personal meetings and follow ups. Skills & Experience 3+ years as an Executive Assistant, Operations Coordinator, or similar role supporting leadership or founders. Exceptional organizational and follow-through skills with the ability to manage multiple priorities independently. Excellent written and verbal English communication. Proficiency in Google Workspace, PowerPoint, Calendly, and productivity tools (Workflowy, Notion, Asana, etc.). Strong research and synthesis skills. Bonus: experience with engineering drawings, compliance workflows, or the solar/battery industry. Tech-savvy mindset, comfortable experimenting with tools and improving processes. Our Values We win when they win – Our clients' success defines ours. See it through – Follow-through is everything. Make it right – We fix problems, not blame. Build something big – We take pride in creating meaningful impact. Transparency – Honest communication and accountability drive trust. Compensation & Employment Type Type: Independent contractor, Full-time (40 hours/week) Schedule: Monday–Friday, 9:00 AM – 5:00 PM PST Location: Remote – candidates from Central/South America or Eastern Europe preferred Compensation: Starting at 1,500 USD/Month, depending on experience Application Process Please email the following to Maria+ : Resume: As a PDF titled (Lastname.Firstname.EA.pdf) Cover letter, including: a) What intrigues you about working with us, b) Specific experiences that prove you're the right person for this role, c) The last books you've read, d) What you do for fun. Short examples of when you've: Turned messy inputs into clear task plans Identified something that needed to be done, fixed, or improved, and took ownership to make it happen Well-structured, thoughtful applications will stand out. If you have questions about the role or responsibilities, feel free to include them in your message.