Bilingual Executive Assistant

2 semanas atrás

Rio de Janeiro, Brasil Airswift Tempo inteiro

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors.

It's a hybrid schedule (3 days at the office per week) in Rio de Janeiro - Cinelândia.

Role Description

The Bilingual Executive Assistant will provide comprehensive assistance to executives in scheduling meetings, managing calendars, and organising travel. This role includes preparing and distributing documents, maintaining document control processes, and ensuring compliance with internal policies. The specialist will handle sensitive information with discretion while supporting inter-departmental coordination and managing filing systems for efficient document retrieval.

Principal Accountabilities:

  1. Provide administrative support to executives, including scheduling meetings, managing calendars, and organising travel arrangements.
  2. Prepare, review, and distribute documents, reports, and presentations as required.
  3. Manage document control processes, ensuring all documents are properly stored, tracked, and updated.
  4. Coordinate with various departments to ensure proper documentation is maintained and accessible.
  5. Assist in the creation and management of document templates and standard operating procedures (SOPs).
  6. Handle sensitive and confidential information with discretion.
  7. Maintain organised filing systems, both digital and physical, to ensure easy retrieval of documents.
  8. Track and report on document approval processes and ensure compliance with internal policies.
  9. Support in preparing reports and compiling data as needed.

Skills, Knowledge, and Experience:

  1. Bachelor's degree in Business Administration, Management, or a related field preferred.
  2. 2+ years of proven experience as an executive assistant or in a similar administrative role.
  3. Strong understanding of document control procedures and best practices.
  4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
  5. Excellent organisational and multitasking skills.
  6. Attention to detail and strong analytical abilities.
  7. Effective communication skills, both written and verbal.
  8. Ability to handle sensitive information with confidentiality and professionalism.
  9. Strong problem-solving skills and the ability to work independently.

What we can offer you

  1. Attractive monthly base salary + competitive commission/performance bonus.
  2. Genuine career progression opportunities, either locally or globally
  3. World-class training programmes and development opportunities.
  4. Virtual Onboarding Events exclusively for new hires.
  5. Team driven environment, supportive culture with a focus on work-life balance.
  6. Career breaks available after one year.
  7. Real-time recognition through our employee reward platform.
  8. Mental Health First Aiders to signpost you to support when you need it.
  9. Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
  10. Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values:

  1. Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
  2. Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
  3. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
  4. Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more -

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

Please click here to view our privacy policy.

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