Executive Assistant II

3 semanas atrás

São José de Ribamar, Brasil OU Health Tempo inteiro

Position Title Executive Assistant II Department Business Development and Innovation General Description Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations. Essential Responsibilities Maintain appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizing appointments/meetings according to the topic and executive availability. Handle sensitive and confidential information with a high level of discretion and confidentiality. Act as point of contact and welcome guests by greeting them, answering, and/or directing inquiries. Prepare documents and outgoing communications as necessary. Complete, review, and process expense reports, invoices, etc. Book travel arrangements, both domestic and international. Create professional PowerPoint presentations and presentation materials from conceptual ideas. Manage assigned projects to timely completion and prepare progress reports, as required. Take accurate minutes at assigned meetings, as requested. Perform advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc. Review, distribute, and respond to correspondence. Perform a variety of other administrative tasks including reporting and tracking information. Interact with executives at all levels, as needed, in a timely and professional manner. Understand when to elevate issues and barriers to ability to complete work assignments. Maintain established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary. Coordinate ordering and distribution of supplies and handle problems concerning material received. Assist with other clerical functions when needed. Perform other duties as assigned. Minimum Qualifications Bachelor’s degree required. 3–5 years of Executive Administrative Assistant experience required. General knowledge of office procedures and equipment. Basic knowledge of the principles of accounting with arithmetic skills. Good written communication skills including spelling, grammar, and punctuation. Advanced interpersonal skills for interaction with employees, clients, and customers. General computer skills and some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately. Typing/keyboarding skills sufficient to meet the position requirements. Benefits OU Health is an equal‑opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, creates peace of mind for you and your family. Referrals increase your chances of interviewing at OU Health by 2x. #J-18808-Ljbffr

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