Executive Assistant II

Há 4 dias

São José de Ribamar, Maranhão, Brasil OU Health Tempo inteiro US$40.000 - US$80.000 por ano

Position Title
Executive Assistant II

Department
Business Development and Innovation

Job Description
General Description:
Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations.

Essential Responsibilities

  • Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability
  • Handles sensitive/confidential information requiring high level of discretion and confidentiality.
  • Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries.
  • Prepares documents and outgoing communications as necessary.
  • Completes, reviews, and processes expense reports, invoices, etc.
  • Books travel arrangements, both domestic and international travel.
  • Creates professional PowerPoint presentations and presentation materials from conceptual ideas
  • Manages assigned projects to timely completion and prepares progress reports, as required
  • Takes accurate minutes at assigned meetings, as requested
  • Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc.
  • Reviews, distributes, and responds to correspondence.
  • Performs a variety of other administrative tasks including reporting and tracking information.
  • Interacts with executives at all levels, as needed, in a timely and professional manner.
  • Understands when to escalate issues and barriers to ability to complete work assignments.
  • Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
  • Coordinates ordering and distribution of supplies and handles problems concerning material received
  • Assists with other clerical functions when needed
  • Performs other duties as assigned

Minimum Qualifications
Education:
Bachelor's degree required.

Experience:
3 – 5 years of Executive Administrative Assistant experience required.

License(s)/Certification(s)/Registration(s) Required:
N/A

Knowledge, Skills And Abilities

  • General knowledge of office procedures and equipment.
  • Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
  • Good general written communication skills to include spelling, grammar and punctuation.
  • Will need advanced interpersonal skills for interaction with employees, clients and customers.
  • General computer skills with some spreadsheet knowledge.
  • Ability to maintain and handle confidential information appropriately.
  • Typing/keyboarding skills sufficient to meet the requirements of the position.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

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