Office Support Assistant

Join to apply for the Office Support Assistant role at Inter-American Development Bank This is an international staff role based at our Headquarters in Washington, D.C. We offer visa and relocation support We improve lives The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment. About This Position The Team’s Mission: Within the Legal Department, the Legal Resource Center (LRC) coordinates the department's records, provides research services, develops communication materials, manages event logistics, and supports process improvements. The Corporate Legal Affairs (LEG/CLA) section provides legal advice on all institutional and financial matters for the IDB, including governance, financial management, institutional integrity and administration of human resources. What you’ll do Administrative support to all personnel in the respective division. Store, reformat, complete metadata and general maintenance of various records collections using SharePoint. Publish records in compliance with the Bank’s Access to Information Policy. Support Legal Department clients with various inquiries. Locate historic records (digital and print) to complete various collections, including appropriate metadata. Monitor the distribution and approval of institutional documents. Produce periodic communications, including newsletters, online publications, and other department announcements. Assist in data gathering, running reports, and creating simple data visualizations What you'll need Education: Technical Studies or associate’s degree. Experience with records management would be a plus. Experience: At least 3 years of relevant experience. Experience in a law office or legal department, and/or experience with managing complex and/or confidential information. Languages: Proficiency in Spanish and at least one other of the Bank’s official languages (English, French or Portuguese) is required. Proficiency in more than two official languages is desirable. Requirements Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. Type of contract and duration Staff: International: International staff contract, 36 months initially, renewable upon mutual agreement. What we offer The IDB Group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include: A competitive compensation package, including an annual base salary expressed on a net-of-tax basis. Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave. Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs. Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future. We offer assistance with relocation and visa applications for you and your family when it applies. Hybrid and flexible work schedules. Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees. Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others. Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others. Our culture At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions. In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives. We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at Seniority level Mid-Senior level Employment type Contract Job function Administrative Industries International Trade and Development Referrals increase your chances of interviewing at Inter-American Development Bank by 2x We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr