Executive Assistant

4 semanas atrás

São Paulo, São Paulo, Brasil Turner & Townsend Tempo inteiro
Company Description
- At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society._
- Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide._
**Job Description**:
We are seeking an experienced Executive Assistant to provide support to three senior Directors in our Sau Paulo office. This is an exciting opportunity for a tenured professional to thrive in this very senior position, partnering with our senior leadership as an integral member of the team.
**The key elements of the role are**:
- Dealing with incoming communication and correspondence on behalf of the board members
- Complex diary management, including across different time zones
- Engaging at a senior level in the industry (C suite level)
- Managing internal and external meetings arrangements including organizing meetings, note taking and minutes and follow up actions arising
- Internal and external communications content and publication on a number of media channels
- Managing internal systems and databases including the production of reports
- Production of high-quality graphical board reports
- Producing high quality documents in standard Microsoft suite
- Managing Teams channels and content
- Travel arrangements
- Managing expenses and time sheets
- Additional duties include but are not limited to:
- Having a presence in the office, welcoming new joiners and visitors
- Supporting with admin duties over periods of annual leave
**Qualifications**:
**Essential skills**:
- Excellent written and verbal communication skills, fluent in Portuguese and English
- Excels in building relationships and working collaboratively within the team
- Proficient in Microsoft Office and experienced in providing support to others
- Experience of minute taking and organising Board meetings
- Excellent organisation skills and ability to prioritise with a strong commercial focus
- Ability to work under pressure and to tight deadlines
- Experience in complex diary management, liaising with clients and dealing with confidential material
- Proactively manage information on behalf of the Executives
**Desirable skills**:
- Proven Executive Assistant experience at Executive Board level
- Project Management experience
- An interest in the industry
Additional Information
- Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
- We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance._
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