Executive Assistant

4 semanas atrás


São Paulo, São Paulo, Brasil WITHIN Tempo inteiro

WITHIN is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies. Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels. With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we're able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives. Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.

Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Movado Watches and Jose Cuervo. Everyone at WITHIN wants to grow and be challenged. It's a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.

Brkfst.io is an incubated venture within WITHIN, focused on connecting creators with major brands to produce impactful ads at scale.

We are and we connect creators with big brands to make impactful ads at scale. We have a network of thousands of content creators with a variety of different skill-sets, and we're looking to build a program that empowers them to create great ads for brands like Corkcicle, Perfume.com, Casper Mattresses, & more

This is a very ambitious project and our roadmap is full of exciting features, so we're looking for people who love innovation and want to be challenged. We're a small team of scrappy individuals who are growing fast, and we're looking for someone to grow with us.

Job Description: Executive Assistant

About the Role : We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our C-Suite Executive. The ideal candidate will be a detail-oriented professional with outstanding calendar management abilities, excellent communication skills, and a remarkable capacity to respond swiftly and effectively to dynamic business needs. As the Executive Assistant, you will play a pivotal role in ensuring the seamless operation of the executive's office and contribute to the overall success of the organization.

Responsibilities include but are not limited to:

Calendar Management:

  • Efficiently manage the executive's calendar, scheduling and coordinating appointments, meetings, conferences, and travel arrangements.
  • Prioritize conflicting demands, anticipate scheduling conflicts, and recommend solutions to optimize the executive's time.

Communication:

  • Act as a liaison between the executive and internal/external stakeholders, effectively conveying messages and instructions with utmost professionalism.
  • Craft and draft emails, memos, reports, and other communications on behalf of the executive.
  • Display exceptional responsiveness by promptly attending to incoming communication, requests, and inquiries on behalf of the executive.
  • Address urgent matters and manage last-minute changes to the executive's schedule with poise and adaptability.

Administrative Support:

  • Provide comprehensive administrative support, including managing correspondence, preparing presentations, and handling expense reports.
  • Maintain an organized filing system, ensuring easy retrieval of documents and information.

Travel Coordination:

  • Arrange complex domestic and international travel logistics, including flights, accommodations, transportation, and itinerary planning.
  • Ensure the executive's travel arrangements align with their preferences and business requirements.

Event Coordination:

  • Assist in organizing and coordinating events, meetings, and conferences, both internal and external.
  • Collaborate with other team members to ensure the seamless execution of events.

Confidentiality and Discretion:

  • Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality.

Problem Solving:

  • Quickly and proactively resolve issues and challenges that arise in the course of supporting the executive, demonstrating resourcefulness and good judgment.

Requirements:

  • Bachelor's degree preferred or equivalent work experience.
  • 1-2 years experience as an Executive Assistant supporting high-level executives, department heads/leads based in an English-speaking country.
  • Previous experience working in a digitally focused organization, digital marketing preferred.
  • Exceptional organizational skills and the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficient in using office software and tools, including calendar management applications.
  • Strong problem-solving skills and the ability to work well under pressure.
  • High degree of professionalism and the ability to interact with individuals at all levels.
  • Strong interpersonal skills and the ability to work both independently and as part of a team.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.
  • Must type 50 words per minute or higher.

Our interview process includes, but is not limited to the following:

Excel knowledge and Typing Test.

We offer a competitive salary and benefits based on ability level, including:

  • Base salary DOE.
  • Unlimited vacation policy.
  • Monthly phone/internet and food stipend.
  • Health insurance coverage.
  • Professional Development Program.
  • Remote work opportunity - must be based in a Latin America country.

Note: Please submit your resume in English.

#J-18808-Ljbffr
  • Executive Assistant

    1 semana atrás


    São Paulo, São Paulo, Brasil Stealth Mode Startup Tempo inteiro

    **Executive Assistant**Want to be part of an exciting, high-growth, stealth startup?We are looking for an organized detail oriented Senior Executive Assistant to Manage the schedules and communications for 2+ executive team members.Job Responsibilities:- Arranging meetings and scheduling appointments as well as organizing travel arrangements- Managing and...


  • São Paulo, São Paulo, Brasil Keller Executive Search Tempo inteiro

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    1 semana atrás


    São Paulo, São Paulo, Brasil AnnexBox Tempo inteiro

    **EXECUTIVE ASSISTANT**We are looking for an Executive Assistant to join our team and participate in various projects, which will allow them to gain experience in the fields of International Business and Information Technology.**Requirements**:- Must have an advanced level of English (oral and written).- Must be familiar with Google Meet and other video call...

  • Executive Assistant

    2 semanas atrás


    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Job descriptionMust provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex travel...

  • Executive Assistant

    3 semanas atrás


    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Job description Must provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex...

  • Executive Assistant

    1 semana atrás


    São Paulo, São Paulo, Brasil beBeeAdministrative Tempo inteiro R$58.350 - R$98.700

    Job Title: Executive Assistant & Office Manager\


  • São Paulo, São Paulo, Brasil UBS Tempo inteiro

    Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Job Reference # BRJob TypePart TimeYour roleDo you have an eye for details and team management? Do you have interest in learning and becoming a strategic multitasking professional?We're...

  • Executive Assistant

    4 semanas atrás


    São Paulo, São Paulo, Brasil Acquisition Group Tempo inteiro

    Get AI-powered advice on this job and more exclusive features. Must provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners. The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting...

  • Executive Assistant

    3 semanas atrás


    São Paulo, São Paulo, Brasil Insider Store Tempo inteiro

    #WE ARE INSIDERVocê terá a chance de trabalhar lado a lado com profissionais obcecados pelo cliente, participando ativamente de projetos e iniciativas que impactam diretamente o negócio e transformam a realidade do mercado. #ALWAYS EVOLVINGOportunidade para quem deseja desenvolver sua carreira em um ambiente inovador, onde constantemente subimos a barra....


  • São Paulo, São Paulo, Brasil UBS Tempo inteiro

    Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Join to apply for the Executive Assistant Apprentice (Jovem Aprendiz) role at UBS Job Reference # BRJob TypePart TimeYour roleDo you have an eye for details and team management? Do you have interest in learning and becoming a strategic multitasking professional?We're...