Senior Project Assistant

**Context**:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN Agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The forced return of Brazilians represents a significant humanitarian, social, and economic challenge, requiring a coordinated response based on human rights and sustainable reintegration of forced returnees. Many arrive in Brazil in situations of extreme vulnerability, without financial resources, housing, immediate access to essential services, and with significant mental health consequences for directly affected individuals. The International Organization for Migration (IOM) in Brazil has been implementing a project to support the Brazilian government in ensuring that forcibly returned Brazilian citizens are received with dignity, that their human rights are respected, and that they receive support to overcome vulnerabilities and reintegrate into society.
**RESPONSIBILITIES
Core Functions / Responsibilities**
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
- Assist in the implementation and monitoring of project activities;
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics;
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information;
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions
- Respond to complex information requests and inquiries; set up and maintain files/records.
- Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Contribute to the development of project narrative reports and proposals in accordance with IOM and donor requirements and in close coordination with involved units and technical experts;
- Perform PRIMA requirements in relation to the project cycle, such as activation, reporting and revision;
- Execute PRISM/WAVE administrative tasks when required;
- Support with text editing, proofreading and translation to ensure quality of IOM products and materials;
- Support the operational, administrative and procurement aspects of the ongoing project as required
- Assist in performing various assignments, by planning, organizing, managing logistics, and facilitating different events and activities in their administrative and organizational aspects;
- Perform other work-related tasks, as required.
QUALIFICATIONS
Education
- High school diploma with a minimum of four (4) years of relevant professional experience.
- University degree in social sciences, political sciences, psychology law, public policy, health or a related field from an accredited academic institution with a minimum of two (2) years of experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in translation and revision of technical and business documents;
- Experience in technical writing, editing, and reporting;
- Working experience in migration context;
- Thorough knowledge of IOM mandate and activities carried out in the current migration context in Brazil
- Experience in liaising with Brazilian Government agencies, national/international institutions, United Nations Agencies and nongovernmental organizations;
- Understanding of migration law, refugee law, TIP law and other related jurisprudence
- Experience working with social protection or health system in Brazil;
- Experience with government, civil society, UN, or private sector actors;
Skills
- Client Orientation - Builds strong relationships and collaborates effectively with clients and stakeholders to meet their needs.
- Continuous Learning - Committed to ongoing personal development and fostering a learning culture among peers.
- Accountability and Receptiveness - Takes ownership of tasks and embraces constructive feedback for continuous improvement.
- Creativity and Initiative - Proactively identifies opportunities for innovation and enhances programmes and services.
- Planning and Organizing - Strategically plans work, anticipates challenges, and sets clear, achievable goals.
- Computer Literacy - Proficient in Microsoft Word, PowerPoint, and Excel, with the ability to leverage technology effectively.
Languages
- Required: Portuguese (advanced); English (advanced);
- Advantageous: Spanish (advanced)
IOM's official languages are English

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