PERMANENT_AO II_OSEC-DSWDB-ADOF2-5-2019_AS_DSWD CO

Job Description The staff shall perform the functions of a procurement Officer and will be under the general supervision of the PMD Chief and will do other related tasks that may be assigned. Place of Assignment DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Place of Examination and Interview DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City Position ADMINISTRATIVE OFFICER II Item Number OSEC-DSWDB-ADOF2-5-2019 Compensation SG 11 (Php 30,024.00) CSC-PRESCRIBED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: None required Experience: None required Career Service Professional/Second Level Eligibility PREFERRED QUALIFICATION STANDARDS Education: Bachelor’s degree relevant to the job Training: Four (4) hours of relevant procurement training Experience: One (1) year of relevant procurement experience Career Service Professional/Second Level Eligibility Functions and Responsibilities Timely review the Purchase Request (PR) submitted by the Offices, Bureaus, Services, and Units (OBSUs) that may be assigned to him/her, as to completeness of documentary requirements and technical specifications; Conduct marker validation to verify the market scoping prepared by end-user; Prepare Request for Quotation (RFQ), invite prospective supplier’s/service providers, contractors, or consultants to participate in the procurement process; Secure quotations and proposals from eligible supplier’s/service providers, contractors or consultants with the prescribed timeline; Develop and maintain an effective monitoring and filing system for his/her own account or projects handled; Prepare usual correspondences to OBSUs relative to the procurement at hand; Generate data or report relative to specific projects handled, as may be required; Provides technical assistance to OBSUs relative to technical specifications preparation, provide inputs in the project proposals or terms of reference (TOR) when needed, among others; Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director. Job Outputs Request for Quotations; Endorsement to Bids and Award Committee; Purchase Request Action Form; Notice of Meeting and Agenda; Minutes of the Meeting; Other Reports, as may be required. Evaluation Criteria Education: 25% Training: 10% Experience: 25% IQT: 10% Technical Exam: 15% Interview: 10% Performance Review: 5% Total: 100% Shortlisting Initial: 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE) Final: Top five (5) highest rating but overall rating should not be less than 80%. Application Process Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 13, 2025 by accessing this link: link . Required Documents: Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet; Authenticated or photocopy of Transcript of Records (TOR). For Bachelor’s Degree requirement, authenticated or photocopy of TOR for Master’s/Doctorate may also be submitted; Photocopy of relevant Training/Seminar Certificates; Certificate/s of Employment (COE) – required for work experiences acquired outside DSWD Central Office; Copy of Special Order or Certification indicating supervisory/management experience/functions signed by HRMO or authorized representative (for Division Chief positions only or as may applicable); Copies of Appropriate Eligibility: For RA 1080 Eligible (RSWs and/or other board passers only); Performance Rating in the last rating period or its equivalent, as may be applicable; Notes Valid NBI Clearance required before CO-HRMPSB deliberation if proceeding to examination and panel interview; Files should be in PDF and not compressed into ZIP/RAR; If applying for multiple positions, submit separate application/documents for each; Requests for extension or incomplete documents will not be entertained; All communications will be sent via email. EEO Statement All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors or circumstances that run counter to the principles of merit and fitness for the job and equal employment opportunity. Data Privacy Policy All personal information contained in submitted documents shall be used only for documentation and processing purposes within the DSWD and shall not be shared with outside parties without written consent. Personal information shall be retained and stored within the DSWD within the prescribed timeline per National Archives of the Philippines’ General Disposition Schedule. #J-18808-Ljbffr