Payroll and Accounts Payable Specialist

Payroll and Accounts Payable Specialist – Full-time Independent Contractor (Remote) Location: 100% remoteWorking Hours: 40 hours per weekEmployment Type: Full-time, Independent Contractor Our Firm: Sterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. Learn more at: The Opportunity We're looking for a proactive, detail-oriented Payroll and Accounts Payable Specialist who takes ownership and gets things done. This isn't just about processing numbers—it's about being a trusted partner to our finance team and ensuring our people and vendors are paid accurately and on time, every time. You will support our US-headquartered service business, managing everything from multi-system payroll processing to partner distributions and year-end compliance. What You'll Do Payroll Prepare and reconcile monthly payroll summaries with meticulous accuracy Record payroll bills and journals, and process payments efficiently Drive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp) Create and distribute monthly payment summaries to law partners Calculate origination partners' monthly distributions and annual true‑ups Maintain flawless payroll records including salary changes, bonuses, benefits, and tax deductions Partner closely with HR to ensure employee data is current and accurate Reconcile benefits and 401K deductions with precision Register with state authorities as needed to keep filings current Proactively monitor and resolve payroll system exceptions and tax-related issues before they arise Own year-end payroll reporting, compliance, and filings (W‑2s, 1099s, K‑1s) Support workers' compensation and other audits Prepare ad hoc and monthly management compensation reports as needed Accounts Payable Review, verify, and process vendor invoices, reimbursements, and disbursements with accuracy and speed Respond to payment questions from team members and vendors Track payment approvals and due dates to avoid missed payments Maintain detailed vendor records Reconcile AP aging reports and support monthly close processes Calculate recruiter fees accurately Record and reconcile law partner credit card transactions Manage intercompany reconciliation for credit card transactions, payables, and expenses Track and report monthly business development expenses per partner Follow up with partners and assistants for missing or incomplete information Ensure accuracy of prepaid account balances, client reimbursables, and team member advances What We're Looking For 5+ years senior experience in Payroll and Accounts Payable US payroll expertise with hands‑on experience with W‑2s, 1099s, and K‑1s, and all related state tax filings and registrations Strong experience with payroll systems and maintaining accurate tax and state registration filings Highly proactive mindset: spot issues before they become problems and take initiative Exceptionally responsive with urgency and prioritization skills Pride in uncompromising accuracy, the first time Systems thinker, participating in designing process and program improvements within and across teams Start‑up / scale‑up experience preferred Professional services experience preferred Comfortable making systems change recommendations and assisting implementation Comfortable working independently in a fully remote environment Seniority Level Mid‑Senior level Employment Type Contract Job Function Human Resources Industry Law Practice #J-18808-Ljbffr