Financial Management Clerk

Financial Management Clerk (Office based) (Open to all applicants) Background As all countries around the globe are seeking new ways to address complex and interconnected challenges such as shocks from crises, economic stagnation, inequality and poverty, providing access to clean and affordable energy, protecting the environment, or mitigating and adapting to climate change, UNDP aims to develop integrated responses to these issues. Job Description The UNDP Country Office (CO) in Brazil is a key development partner of the Brazilian government and supports national and sub‑national public and private sector institutions and civil society to achieve a more sustainable and inclusive society by strengthening democratic institutions, improving governance effectiveness, reducing poverty and inequalities and addressing climate change and biodiversity issues. In alignment with its strategy, the CO’s functional structure comprises three main areas: management support functions, Programme team and Operations Team. The Operations Team is composed of Human Resources (HR), Finance, Joint Operations Facility – JOF (Procurement and Travel), ICT, and General Administration / Logistics units, all responsible for quality assurance for the implementation of UNDP policies and procedures in these operational functions. The Operations team has an instrumental role in transforming the effectiveness of UNDP Brazil by formulating a comprehensive service delivery platform to deliver operations solutions for all UNDP programmes and projects and coordinating operations services and their potential expansion to UN System Joint Operations Facility. Duties and Responsibilities Provide Financial Operations Support Assist in creating invoices Ensure updates, monitor approvals, and execute financial processes in Quantum Register revenue for all services rendered by UNDP in the Agency Service Portal (ASP) Support the focal point for bank‑related activities (e.g., scheduling, withdrawals) Provide Internal and External Service Support Respond to internal and external inquiries regarding payment processes and suppliers Provide customer service and clarification on financial procedures Manage Finance Unit email accounts for payment processing Support Financial Monitoring and Reporting Assist in monitoring and analyzing payment reports using Excel, Dashboards, and SharePoint Perform other finance‑related tasks as required Support Knowledge Management Support knowledge building and sharing within the Country Office (CO) Participate in training sessions for operations and project staff on finance‑related topics Contribute to knowledge networks and communities of practice Support Client Service for Projects and Agencies Provide tailored financial support to projects and agencies, ensuring compliance with UNDP procedures Act as a liaison between finance and project teams to resolve issues and ensure timely processing The incumbent performs other functions within their functional profile that they consider necessary for the efficient functioning of the project. Institutional Arrangement Under the guidance of the Operations Manager and direct supervision of the Finance Analyst, the Financial Management Clerk works in close collaboration with operations, programme and project staff in the Country Office (CO) and with UNDP HQ staff to exchange information and ensure consistent service delivery. Competencies Core Competencies Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively – LEVEL 1: Open to creative ideas/known risks, pragmatic problem solver, makes improvements Learn Continuously – LEVEL 1: Open‑minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt With Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, flexible Act With Determination – LEVEL 1: Shows drive and motivation, delivers calmly in face of adversity, confident Engage And Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity And Inclusion – LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discrimination Business Management / Customer Satisfaction/Client Management Respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results to fulfil real customers’ needs. Provide inputs to the development of customer service strategy, look for ways to add value beyond clients’ immediate requests, anticipate clients’ upcoming needs and concerns. Business Management / Monitoring & Evaluation Systematically monitor results of strategies, programmes, and activities; provide managers and key stakeholders with regular feedback and reporting. Make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark. Understand monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Business Management / Communication Communicate clearly, concisely and unambiguously through written and verbal channels; tailor messages and choose communication methods as appropriate. Manage communications internally and externally, through media, social media and other appropriate channels. Business Management / Working with Evidence and Data Inspect, cleanse, transform and model data to discover useful information, support decision‑making. Business Management / Risk Management Identify and organize actions to reduce, mitigate and proactively manage risks. Ethics / UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies related to ethics and integrity. Partnership management / Relationship management Engage with a wide range of public and private partners, build, sustain and strengthen working relationships, trust and mutual understanding. Required Skills And Experience Min. Education Requirements Secondary Education is required. Specialised certification in Accounting and/or Finance is desirable. A university degree (bachelor’s degree) in Finance, Accounting or equivalent will be given due consideration, but is not a requirement. Min. Years Of Relevant Work Experience Candidates with a university degree (Bachelor’s degree) in a relevant field are not required to have experience. Candidates with a secondary education diploma must have three (3) years of experience in accounts payable/receivable finance, bank reconciliation and budget management. Required Skills Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages. Experience in handling web‑based management systems. Desired skills in addition to the competencies covered in the Competencies section University Degree (Bachelor’s degree) in a field related to exact sciences (e.g., Accounting, Mathematics, Statistics, Administration disciplines). Relevant experience with the United Nations Common System or comparable international organization. Experience in general financial operation. Knowledge of IPSAS and/or IFRS. Required Language(s) Fluency in the Portuguese language is required. Working knowledge in English is desirable. Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and encourages qualified applicants from all backgrounds to apply. Employment decisions are based on merit and suitability for the role, without discrimination. UNDP also commits to an inclusive workplace where all personnel can thrive and benefit from career opportunities open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. Selected candidates undergo relevant checks and are expected to adhere to the relevant standards and principles. Right to select multiple candidates UNDP reserves the right to select one or more candidates. Applications may also be considered for other similar positions at the same grade level. Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see . Seniority level Entry level Employment type Full‑time Job function Finance and Sales International Affairs #J-18808-Ljbffr