Bookkeeper/Accounts Manager

1 semana atrás

Londrina, Brasil Emma of Torre.ai Tempo inteiro

Overview

We are helping Filterbuy find a top candidate to join their team full-time for the role of Bookkeeper/Accounts Manager. You will manage household and personal finances ensuring accuracy and clear reporting. Compensation: USD 24K - 30K/year. Location: Remote (US-based). Mission of Filterbuy: "Better Air for All".

Responsibilities
  • Maintain accurate books for multiple entities (all in QuickBooks Online).
  • Categorize, reconcile, and review transactions across personal and household accounts.
  • Ensure all personal expenditures (household, renovations, mortgages, credit cards, etc.) are properly tracked and coded.
  • Prepare monthly reports (P&L-style summaries, cash flow tracking, and categorized spend dashboards).
  • Manage household/vendor bill payments using Melio (or similar bill-pay platform).
  • Draft and schedule payments; route for approval to the principal or designated approver.
  • Ensure payments are timely, accurate, and documented with invoices/receipts.
  • Handle same-day ACH payments as needed; coordinate with bank/Zelle/wire for exceptions.
  • Provide a clean monthly reporting package for household and entities (spend by category, variance vs. prior month, open payables).
  • Maintain a personal balance sheet snapshot (assets, liabilities, major expenditures).
  • Liaise with the Personal Chief of Staff on questions, vendor communication, or ad-hoc requests.
  • Support tax advisors with year-end reconciliation and documentation requests.
  • Communicate clearly on status of bills, reconciliations, and reporting deadlines.
Qualifications
  • 3+ years of bookkeeping/accounting experience (QuickBooks Online required).
  • Experience with bill-pay platforms (Melio, Bill.com, or similar).
  • High attention to detail and organizational skills; able to manage large monthly spend with accuracy.
  • Trustworthy with sensitive financial information; discretion is essential.
  • Strong English communication skills (written and verbal).
  • Comfortable working in a remote team and reporting to a U.S.-based Chief of Staff.
Nice-to-Haves
  • Prior experience supporting a high-net-worth individual, family office, or household finance function.
  • Familiarity with U.S. banking systems, ACH, and payment workflows.
  • Ability to create simple dashboards in Excel/Google Sheets for spend visualization.
Success in This Role
  • Household and entity books are always up to date.
  • All bills and vendors are paid on time with zero surprises.
  • Monthly financial snapshot is delivered cleanly and consistently.
  • The principal has full visibility into spend, without needing to touch the details.
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