Local Office Manager

**Who are we?**:
**Mantu** is an international company providing guidance and services to businesses and entrepreneurs. We ourselves are entrepreneurs: we started out from scratch and built a successful business based on our values and our “Tomorrow is human” vision. We constantly generate opportunities for a vast talent community and encourage our team members to have an impact and make a difference. This is how our team has grown to more than 7000 talented people of more than 100 different nationalities, spread across 5 continents and more than 60 countries. We have many brands in our portfolio and regardless of their expertise or the sector they operate in, they all share a single mission: achieving businesses’ and entrepreneurs’ ambitions.
**Brief Call**: Our process typically begins with a brief virtual/phone conversation to get to know you The objective? Learn about you, understand your motivations, and make sure we have the right job for you
**Interviews** (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Mantu: our culture, our roots, our teams, and your career opportunities
**Case study**: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
We look forward to meeting you
**Job description**:
We are looking the best talent to growth our **Business Department in Sao Paulo**. Your experience as team assistant and office manager will help us to provide our team a high level of secretarial and administrative support.
You will be supporting as **Local Office Manager.**
**Your main responsabilities**:
- Be a trusted referent to our Team Members and Managers, by scheduling meetings in and outside the office;
- Plan and organize both domestic and international business trips (accomodation and travel arrangements);
- Contribute to the organization of company events in collaboration with other departments (e.g. Marketing, HR, Sales);
- Be the owner for the office & facilities activities by managing suppliers and maintenance;
- Make sure that the workspace is always impeccable;
- In collaboration with the HR Team, manage health & safety topics in compliance with national normatives;
- In collaboration with the HR Team, manage hiring and on boarding processes in compliance with national and company policies and procedures;
- Monitor budget status and prepare expenses reports concerning Office Management & Travel;
- Provide the new employees with the company information;
- Greet clients and visitors as needed.
**Qualifications**:
- Empathic attitude and strong orientation to others’ needs;
- Excellent communication and interpersonal skills at all levels;
- Efficient and highly organized person with the ability to plan and prioritize;
- Strong attention to details and ability to anticipate needs;
- Confidential in handling sensitive material and information;
- Solution-oriented thinking and acting;
- Flexible and multitasking attitude in order to perform efficiently a great variety of important tasks;
- A previous experience in a similar role gained in a dynamic and fast-paced environment is considered a plus;
- Portuguese native and English fluent (any other language is considered a plus).

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