Executive Operations Assistant

Location: Bend, Oregon
Are you interested in delivering memorable experiences, enhancing people's lives and having fun while doing it? This shared mission of POWDR and Mt. Bachelor creates a fun and inspiring culture that we live every day. We look for employees who are passionate about sharing mountain culture, have a positive attitude, are problem solvers and care about winning as a team. Our vision drives us to deliver exceptional experiences and it's our employees who become the true moment makers here at Mt. Bachelor.
This role comes with amazing perks & benefits because we want our employees to Work Where You Play- Free employee season pass and free or discounted dependent(s) season pass- Free and discounted friends & family day passes- Free transportation to & from Bend, Sunriver, and La Pine- Discounts across the resort (food & beverage, retail, rentals, lessons & more)- Employee housing program- 401k with up to 5% company match & immediate vesting- Discounted onsite daycare- Local & national discounts (YETI, Burton, Dell, Subaru, Nokian, Sunriver Golf, Mammut, & more)- Free reciprocal access for employees to other POWDR resorts & 50% day passes at IKON pass resorts
Position Summary
The Executive Operations Assistant position is a role supporting primarily the President & General Manager and Director of Mountain Operations, working collaboratively with the resort leadership team maintaining the executive office, carrying out daily activities related to assigned administrative functions, keeping company and executive calendars, scheduling and coordinating meetings, including preparing and distributing documents, spreadsheets, correspondence and providing internal and external guest service.
Essential Functions/Major Responsibilities
Executive Support- Provide high-level administrative support while maintaining strict confidentiality and Professionalism.- Manage calendars, travel arrangements, and expense reconciliation with high attention to detail in all matters and communication.- Draft, edit, and distribute executive correspondence, presentations, and documentation for internal and external stakeholders.- Serve as a key liaison between executives, staff, departments, and contractors.- Coordinate and participate in leadership meetings, providing administrative support and follow-up.- Maintain organized document management systems and office inventory.- Provide courteous and timely communication to internal and external parties, maintaining the highest integrity in relationship management.- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications (NSAA Journal, SAM) establishing personal networks; and participating in professional societies.- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.- Ensures breakroom is clean and organized weekly.
Mountain Operations Support- Assist the Director of Operations in preparing and tracking business plans, budgets, and capital requests.- Provide administrative support for department managers, including reporting, recordkeeping, ordering of supplies, and expense tracking as needed.- Oversee compliance and audit tracking systems for year-round maintenance programs.- Support coordination between departments, contractors, and external organizations for project management.- Monitor and report on department work plans to the Director and President.- Assist in creating detailed project plans and roadmaps. Track project progress against plans, identify potential issues, and regularly communicate project status to relevant stakeholders.- Provide superior service to our guests and employees at all times. Follow resort hospitality standards while interacting with guests and respond to all guests in a courteous and efficient manner.
Secondary Function
- Other Duties as Assigned_- This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of Mt. Bachelor, the duties of this position may change. The job must be prepared to accept new responsibilities and transfer others.- Functions as an ambassador of Mt. Bachelor, modeling and sharing the Bachelor Way with our guests and employees. Upholds the most professional image. Continually strives to exceed our guest's expectations and create memories for our guests and staff.
Basic Requirements- Is honest and has the highest integrity.- Can handle and manage confidential information.- Professional appearance. Adheres to all grooming guidelines.- Follows established policies and procedures.- Is supportive of core values.- Sets the example for others and is above reproach.- Is comfortable to challenge established policies and procedures, but once established, is supportive of th

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