Executive Operator

Há 6 dias

São Paulo, Estado de São Paulo, Brasil Umatch Oficial Tempo inteiro

Executive Operator – Founder Office


São Paulo (In-person) • ✈️ Ability to travel internationally

Company: Umatch (Global AI Dating Platform – Product-led)


About the Role


We’re looking for a highly organized, fast-moving, and reliable Executive Operator to work directly with our Founder & CEO.


This is a hands-on operational role for someone who loves making things run smoothly, removing obstacles, and bringing clarity to a fast-paced environment.


You will work across operations, administration, logistics, product organization, and internal communication - ensuring the founder can focus on Product Engineering, Fundraising, Key Hires, and non-reversible decisions.


This is not a political, managerial, or strategy-only job.


This is a high-impact execution role for someone who takes pride in getting things done.


What You’ll Do


  • Organize the founder’s agenda, priorities, meetings, and travel
  • Prepare meetings with context, documents, and follow-ups
  • Coordinate internal tasks, documentation, and information flow
  • Manage operational routines (contracts, payments, suppliers, legal, finance)
  • Solve problems quickly - from simple tasks to complex issues
  • Support product & engineering with documentation and organization
  • Maintain clarity across teams and prevent misalignment
  • Handle ad hoc tasks that keep the company running smoothly
  • Act as the founder’s execution partner in all non-core areas


We’re Looking For Someone Who


  • Is extremely organized and detail-oriented
  • Learns fast and adapts even faster
  • Communicates clearly and directly
  • Loves operational work and making things run
  • Has strong English and writing skills
  • Balances autonomy with responsibility
  • Is emotionally stable, humble, and ego-free
  • Thrives in a dynamic, high-speed environment
  • Has excellent judgment and ethics
  • Can travel when needed


Must-Haves


  • Experience in operations, coordination, or project management
  • High sense of ownership
  • Strong hands-on execution
  • Digital organization mastery (Notion, Google Workspace, etc.)


What This Role Is NOT


  • ❌ Not a Chief of Staff
  • ❌ Not a managerial position
  • ❌ Not a co-founder track
  • ❌ Not a purely strategic role
  • ❌ Not for people who avoid hands-on tasks


Why This Role Matters


Our founder operates at extremely high intensity in Product Engineering, Culture, Key Hires, and Fundraising.


Your mission is to clear every obstacle so he can stay fully focused on building the next generation of global AI-driven products.


If you’re a fast, sharp, and reliable operator who loves making things work - we want to meet you.

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