Virtual Assistant

Há 2 dias

Brazil, BR Compass I Real Estate Tempo inteiro

Polaris Advisors is a high-performing real estate team at Compass, specializing in residential sales, investments, and advisory services in South Florida. Known for its strategic approach, strong operational structure, and client-focused execution, Polaris Advisors delivers a high-level experience across every stage of the real estate process.


We are seeking a high-performing Virtual Assistant based in Brazil to support our Real Estate Operations and Marketing team at a high-producing team at Compass. This is a remote position for candidates located in Brazil, compensated in Brazilian Reais (BRL).


This role requires a professional who is highly organized, detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced, deadline-driven U.S. real estate environment.


You will work closely with the Real Estate Operations Manager and the Principal of the team, supporting property listings, marketing initiatives, and operational workflows. This position is ideal for someone who takes ownership of their work, communicates clearly, and consistently delivers high-quality execution.


Training will be provided on MLS systems and the Compass platform, and the ideal candidate must demonstrate a strong ability to quickly learn and adapt to new tools and technologies.


Key Responsibilities


Administrative Operations

• Prepare and manage buyer and seller documentation using the Compass platform

• Organize and maintain internal trackers, digital files, and compliance documentation using Google Drive and Compass systems

• Maintain the listing and transaction pipeline with accurate and up-to-date information

• Coordinate post-closing follow-ups, including testimonial requests


Listing & Deal Coordination

• Coordinate listing preparation, including ordering photography, signage, and related services

• Upload and manage listings across Compass, MLS, Zillow, and related platforms

• Prepare marketing materials, including social media posts, open house flyers, and email blasts

• Ensure full compliance with Compass systems and listing requirements

• Monitor and update status changes across all platforms in real time


Marketing & Lead Management

• Design and distribute e-blasts, brochures, newsletters, and social media posts using the Compass Marketing Center

• Manage the team’s Instagram and Facebook pages, supporting content creation, scheduling, and posting

• Coordinate print campaigns and seasonal marketing drops, including mail execution via Postalytics

• Support lead management and follow-ups as needed


Events & Client Support

• Present and organize vendor quotes (venues, invitations, catering, promotional items)

• Support team events and client-facing initiatives as needed

Qualifications

• Minimum 3+ years of experience in a support role such as Executive Assistant, Operations, or Marketing

• Real estate experience strongly preferred, particularly in U.S. real estate operations

• Tech-savvy, with hands-on experience using: Google Workspace, E-signature tools, CRM systems, Canva, and AI (ChatGPT)

• Strong written communication skills, with excellent grammar and clarity

• Highly detail-oriented and process-driven, with the ability to manage follow-ups, deadlines, and shifting priorities independently

• Ability to organize tasks, track progress, and proactively flag issues

• Professional, confident, and polished demeanor when interacting with clients, agents, and vendors

• Comfortable working in a fast-paced, time-sensitive real estate environment

• Ability to work independently while maintaining clear, proactive communication and status updates

• Advanced English required; Spanish is a plus


Compensation & Perks

• R$4,000 per month (paid in Brazilian Reais)

• This is a remote position, compensated in BRL (R$)

• Opportunity for growth as the team and responsibilities expand

• Performance-based growth opportunities are available. Compensation and responsibilities may be reviewed based on performance, consistency, and contribution to the team.

• Work Schedule (Eastern Time):

Monday, Wednesday, Friday: 10:00 AM – 7:00 PM

Tuesday and Thursday: 9:00 AM – 6:00 PM

• Paid time off:

7 holidays

First year: 1 week of paid vacation

From the second year onward: 2 weeks of paid vacation

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