Financial Assistant

Há 5 dias

São Paulo, São Paulo, Brasil Davies Tempo inteiro
Overview

Join to apply for the Financial Assistant role at Davies.

Application Deadline: 19 September 2025

Department: Accounting & Finance

Location: Sao Paulo

We are seeking a highly organized and detail-oriented Financial Assistant to support our finance and office operations in São Paulo. This role plays a critical part in managing day-to-day financial processes, including billing, accounts payable and receivable, and reporting, while also overseeing general office administration and HR support. The position is primarily remote, with occasional visits to our São Paulo office for special projects or in-person support as needed.

Key Responsibilities
  • Billing Administration
    • Draft and process client billing
    • Manage regular and apportionment schedules
    • Upload third-party charges
    • Collaborate with WIP supervisors on billing matters
    • Maintain and update billing rate tables
  • Accounts Receivable
    • Prepare AR statements and overdue notices
    • Update AR comments in the financial system (Vision)
    • Follow up on outstanding accounts
    • Liaise with WIP supervisors regarding receivables
  • Accounts Payable
    • Process employee expense reimbursements
    • Gather, review, and pay vouchers
    • Enter AP vouchers into Vision
    • Manage vendor relationships
  • Time and Expense Reports & Reporting
    • Upload and organize expense receipts as required
    • Generate regular and ad-hoc financial reports
  • General Ledger
    • Reconcile corporate credit card statements
    • Manage month-end checklists and reconciliations in coordination with external accountants
    • Handle banking transactions and identify receipts
    • Reconcile and pay applicable taxes
    • Support year-end reconciliations and audit preparation
  • Human Resources & Office Administration
    • Administer employee benefits and payroll
    • Maintain vacation and hours records
    • Organize company events and sponsorships
    • Communicate with vendors and suppliers
    • Oversee office maintenance and supply purchasing
    Skills, Knowledge & Expertise
    • Degree or in-progress studies in Accounting, Finance, Business Administration, or related field
    • 3–5 years of relevant experience in a similar role
    • Fluent in English (Spanish is a plus)
    • Proficient in Microsoft Word, Excel, and Outlook
    • Experience with Vision or similar financial software preferred
    • Strong multitasking and prioritization skills
    • Professional demeanor and proactive, positive attitude
    Seniority level
    • Associate
    Employment type
    • Full-time
    Job function
    • Finance and Sales
    • Industries

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