Accounts Receivable Specialist

Join Our Team: 1099Accounts Receivable Specialist

Position Type: 1099 Independent Contractor

Location: Remote

Rate: $25 .00 / hour

Estimated weekly hours: 5 per week / 20 per month

"Wow [Your Name Here] is the best A/R Specialist we've ever seen"

How do you know if this is your dream work and if Fertility Bridge is your dream client? If you think you can achieve these outcomes, this just might be the place for you:

Responsibilities

• All client invoices, up to fifty (50) per month, are accurately created and sent on time, in alignment with contract-defined due dates. Accounts Receivable Specialist ensures client invoices, whether first-time or recurring, are created accurately and sent by the appropriate date- either per the contract or standardized schedule. Invoices must reflect correct payment terms, amounts, and supporting details such as invoice number, and internal notes. Invoices are sent to the correct client contact. QuickBooks, Asana, and IRH Contracts are used together to manage all of the above details.
• Payments are monitored and documented per company policy with appropriate follow-up for past-due accounts. Accounts Receivable Specialist monitors incoming payments through QuickBooks and accounting reports. For payments not received on time, Accounts Receivable Specialist follows a clearly defined escalation process to engage clients and internal teams. Updates are accurately documented in Asana to reflect payment status and escalation when necessary.
• Sensitive financial documents and information are handled and stored securely. Accounts Receivable Specialist ensures sensitive data is not shared outside of least privilege as dictated by company policy and shared only through designated means as dictated by Fertility Bridge's Sensitive Information SOP. All ACH authorization forms, invoices, and related financial information are stored in approved, access-controlled folders.
• Invoicing and follow-up processes are maintained and continuously improved through automation and documentation. Accounts Receivable Specialist ensures the SOP, task templates, QuickBooks invoicing templates, invoice timing, and all other process items are kept up to date. Accounts Receivable Specialist looks for opportunities to streamline tasks via automation and thoroughly tests the automation to ensure no details are missed in using the automated process.

What we have for you to achieve your outcome(s)

• Quickbooks account with all previous invoices.

• Standard Operating Procedure (SOP) for first-time and recurring invoices.

• Templates and work instructions for QuickBooks, ACH, and follow-up communication.

• Task tracking system in Asana with timelines and invoicing triggers.

• Contracts with standard language to support routine invoice processes.

• Access to the accounting team previously completed these tasks.

• Company Administrator working with and training on process during transition period.

What we don't have (YET) for you to achieve your outcome(s)

• Some clients remain on individualized schedules through the end of their current contract.

• An automated connection between Asana, QuickBooks, contracts, etc to reduce double entry

• A centralized, real-time dashboard to view aging invoices and follow-up history.

• Bank access for real-time updates on deposit status.

• The process was not previously documented, so there is likely room for improvement.

Everyone who works with or for Fertility Bridge does business in these ways

• Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role
• Must be a plus or a plus/minus on each of the five core values of Fertility Bridge
• Leader specifies and judges the result of the outcome.
• Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines
• Employee or contractor must specify exactly what is required to achieve outcome
• Must be accountable in Asana
• Must create Fertility Bridge assets in Fertility Bridge drives using Fertility Bridge account

Sound interesting? Great

We're looking for someone who can not only meet the Outcomes above but also someone who has a background in accounting / accounts receivable. A background in accounting for a media organization is a plus as well.

What's Next

If you feel you can contribute to a dynamic, growing company, please begin your application process by applying through Hireology. After you submit your cover letter, resume, and application on Hireology, you will receive acknowledgment via email. If you don't see the acknowledgment email in your inbox, please check your spam folder - sometimes Hireology emails end up there. Make sure to also complete our pre-screen survey

As a remote company, we rely on remote working technologies to serve our clients. In evaluating new contributors, we put a premium on a candidate's ability to shine through these same technologies: video, email correspondence, and web-based conferencing. You should expect to be camera-ready for each of our Zoom meetings

If your resume and experience are a potential match with us, a Contract HR Recruiting Specialist will contact you to schedule a Zoom video interview (screening interview). Following the initial Zoom interview; we may schedule a 60-minute Zoom interview with the Hiring Manager (WHO interview), offer 1-3 paid assignments, and offer continued work based on your terms.

We are hyper-focused on engaging A-players and you may find that our recruitment process is more detailed and longer than other organizations. We know that building a team of A-players isn't to be taken lightly and is worth the extra effort.

Contractors must be physically located in the United States or Canada and be authorized to work in the United States. Applicants who are not physically located in the United States or Canada or not authorized to work in the United States will be removed from consideration.

Scam and Phishing Alert: Official application and hiring process communications from Fertility Bridge and Inside Reproductive Health will come from an @hireology.com or @fertilitybridge.com domain. Stay aware

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