Executive Assistant To The Managing Director

4 semanas atrás

Foz do Iguaçu, Paraná, Brasil RYPL Tempo inteiro
Executive Assistant To The Managing Director

Join to apply for the Executive Assistant To The Managing Director role at RYPL.io

Position Overview

We seek a dynamic Executive Assistant to serve as a high-level thought partner and strategic operator, supporting the Managing Director across administrative, operational, and partnership functions. This role extends beyond traditional EA responsibilities, requiring someone who can anticipate needs, create systems, manage workflows, and execute projects with precision. You will be instrumental in advancing mission-critical work and maximizing impact.

Key Responsibilities
  1. Executive & Calendar Management
    • Manage complex calendar prioritization based on strategic goals
    • Schedule and coordinate meetings across multiple time zones
    • Prepare briefing documents, agendas, and follow-up notes
    • Handle travel logistics for conferences and field visits
  2. Communications & Correspondence
    • Respond to emails and messages across accounts
    • Draft high-quality communications on behalf of the CEO
    • Maintain organized systems for tracking action items and deadlines
  3. Document & Workflow Coordination
    • Format proposals, presentations, and program materials
    • Organize files across Google Drive and Notion
    • Create and maintain templates for key documents
    • Manage data collection for KPIs and team metrics
  4. Partnership & Program Support
    • Maintain partnership development pipeline in CRM systems
    • Prepare backgrounders on prospective partners
    • Coordinate program execution for incubators, pilots, and trainings
  5. Operations & Team Support
    • Manage project dashboards and workflows
    • Support onboarding of new hires and participants
    • Handle administrative tasks including finance workflows
Qualifications

Required:

  • 3-7 years' experience in relevant roles
  • Exceptional organizational and communication skills
  • Fluency in Portuguese and English
  • Strong emotional intelligence and reliability
  • Familiarity with project management and CRM systems
  • Experience working across cultures and time zones

Preferred:

  • Interest in innovation, equity, health, or global development
  • Experience in mission-driven organizations
  • Proficiency in Google Workspace, Zoom, Notion, Slack, and Calendly
What We Offer
  • Meaningful role driving transformational social impact
  • Exposure to global partnerships and cutting-edge innovation
  • Flexibility and autonomy with growth opportunities
  • Collaborative, equity-focused team culture
How to Apply

Interested candidates should submit their resume and a cover letter explaining their interest to ******. Please include "Executive Assistant Application" in the subject line. We are committed to diversity, equity, and inclusion and encourage applications from all backgrounds.

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