Country/commercial Assistant Bih
2 meses atrás
The Europe & Canada (EUCAN) Business unit supports Takeda's mission at a regional level and as the leader in rare diseases and specialty care, we champion better health and a brighter future for patients, healthcare providers and our people.
Across the EUCAN BU, patients come first in every decision we make. We develop strategic partnerships which deliver value for society and create a culture within which our people can thrive and reach their full potential.
Our mission is to empower and enable our people to fulfill their potential by embracing diversity and creating a high-performance, collaborative working environment. In the EUCAN region integrity is one of our key values. We put patients, trust and reputation before business and this is one of the main reasons why our people choose to work here.
**Job ID** R0121060**Date posted** 04/23/2024**Location** Sarajevo, Federation of B&H**Activities and Responsibilities**:
**Role objective**
- Ensure support with respect to realization of projects related to the Business Unit, while providing support and administrative assistance to the Country Commercial Head BiH. More specifically, the Country/Commercial Assistant will be assisting in all aspects of projects from conception, to implementation by working cross-functionally, reporting to the Country Commecial Head BIH.
- Invoice processing, coding, tracking and paying; providing accruals for events
- Veeva CRM: handling contracts with HCPs and HCO, collecting signatures internaly, collecting and archiving all relevant documents for an event (proof of service, invoices), closing events in Veeva, transparency disclosure requirements for respectful BU
- Prepares project contracts and is responsible for the end to end procurement process ensuring successful completion of all steps.
- Key user of internal platforms, tools and processes(CRM and respective procurement platform) to ensure compliance with Takeda’s approval processes
- Daily organizational and administrative tasks, providing general administrative support to the Business Unit, taking minutes on BTM and other meetings where Country/Commercial Assistant assistance will be needed
- Coordination, organization and independent planning of internal and external meetings, tasks and projects within deadlines
- Invoice processing: collecting invoices, coding, attaching all related documentation, tracking, sending to payment, checking payment status, contacting accounting in case of missing payments for respectful BU and office related
- Manage office expenditures for BIH office; handling POs and new vendor forms
- Organization of Cycle meetings, internal company events, launch and learn workshops, team buildings, socially reponsibile work;
- Taking care of daily mail; ordering repairs in the office, care for the order and functioning of the office; inventory; ordering food, beverages and office supplies;
- Management of office related contracts and vendors; arranging contracts signatures with new vendors, uploading contracts to LINC (Axxerion)
- IT hardware receipt and tracking, coordination with MCO IT and local IT, IT tickets opening in case of IT issues, respolving issues via Teams for office
- Provides support in coordination and consolidation of expense reporting, handling of purchase orders, invoices and contract management
- Maintains efficient relationships with internal stakeholders and participates in BU events
- Support other projects as required by the BU or the cross-functional team (Market Access, Medical, Customer Excellence, Regulatory, Finance)
- Act as an ambassador of Takeda’s BU vision and Takeda Values to achive patient focus and patient centricity
- Identify and raise relevant issues related to the projects and purpose potential solutions through the appropriate internal and external channels
- ** Area covered: Bosnia & Herzegovina**
**Education, behavioral competencies and skills**:
- Essential:
- At least 3 years of experience in the pharmaceutical industry or project management
- Proficient knowledge of English language (written and spoken)
- Computer knowledge and efficiency, including Microsoft Office
- Excellent communication skills
- Excellent time management and organizational skills collaborative leadership-proven ability to think and work across functional levels
- Self-motivation and achievement drive, agility for multi-tasking and delivery of superior results
- Drive for resultus and solid decision making/problem solving and negotiation skills
**Locations**: Sarajevo, Bosnia & Herzegovina
- ** Worker Type**: Employee
- ** Worker Sub-Type**: Regular
- ** Time Type**: Full time
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