Receptionist and Support Admin

1 semana atrás


Brasilia, Brasil Foreign & Commonwealth Office Tempo inteiro

Job Description (Roles and Responsibilities)

**Main purpose of job**:
Provide support to the front desk and corporate services teams and fulfil general administrative duties.

**Roles and responsibilities**:

- Request and distribute business cards for the Network staff.
- Purchase, manage, and organize stationery.
- Requisition of purchase orders.
- Record receipt of invoices and initiation of payment process on the system.
- Update telephone and emergency contacts lists.
- Update Crisis tree.
- Distribute mail.
- Other admin tasks according to team need.

Essential qualifications, skills and experience
- Fluency in English and Portuguese, both verbal and written.
- At least 2 years’ experience in administrative role.
- Excellent communication skills.
- Excellent engagement and customer service skills.
- Ability to multitask and prioritize.
- Office management skills/experience managing an office environment.

Desirable qualifications, skills and experience
- Required behaviours- Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 6 June 2023

Grade
- Administrative Assistant (AA)

Type of Position
- Full-time, Permanent

Working hours per week
- 36

Region
- Latin America and Spanish speaking Caribbean

Country/Territory
- Brazil

Location (City)
- Brasilia

Type of Post
- British Embassy

Number of vacancies
- 1

Salary Currency
- BRL

Salary
- R$ 4.043,80

Start Date Start Date - day Start Date - month Start Date - year
- 24 July 2023

Other benefits and conditions of employment

**Learning and development opportunities**:
Our strong L&D offer includes access to a range of Learning and Development opportunities with in-house and e-learning; regional L&D fund, shadowing and mentoring opportunities; masterclasses from experts and opportunities to get involved in the Foreign, Commonwealth and Development Office corporate agenda across our global network. You will get to work on real world topical and international issues, which means that no two days are the same.

The organisation is committed to offering an excellent work environment, ensuring that we have a diverse and inclusive workforce and flexibility through hybrid working.

Employees who are not liable to pay local income tax on their Mission salary, e.g. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Additional information

**Working patterns**:
The British Embassy supports flexible working hours, and the jobholder will have the opportunity to work remotely/from home on occasion. Employees are expected to attend the Brasilia Embassy in-person at least three days a week.

Working hours per week: 36 hours (Mon - Thu: 8:30am to 4:45pm; Fri - 8:30am to 4:30pm)

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.

**Additional Info**:

- The probation period for this role is 3 months.
- The Brazil Network offers an attractive working environment and a monthly remuneration package for this role of R$4.043,80.
- Eligibility to live and work in Brazil is required. We do not sponsor Visas.


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