Executive Assistant to Chief Officers

4 semanas atrás

Brasília, Brasil Orbital Kitchens - NYC Tempo inteiro

Position:
Executive Assistant
Level:
Mid–Senior
Job type:
Full-time 40h/week
Wage:
$12-$18/hour
Reports to:
CEO & CBO
Role Overview:
We’re seeking a highly organized and proactive Executive Assistant to support our Chief Officers in managing daily operations, strategic priorities, and cross-functional initiatives. This role is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys acting as a strategic partner to senior leadership
Working time:
9 AM - 5 PM ET (
New York office hours)
Applications will not be considered if you are unable to work these hours.
Key Responsibilities:
Manage complex
calendars, scheduling, travel coordination
, and meeting logistics across multiple time zones.
Prepare
meeting materials
, talking points, and detailed follow-up notes for internal and external discussions.
Handle
confidential correspondence
, executive communications, and report preparation for leadership.
Manage investor relations correspondence
, including drafting professional update emails, scheduling investor calls, and maintaining accuracy in fundraising documentation and data rooms.
Organize and maintain
digital records, files, and trackers
across departments and entities.
Support documentation for
legal, HR, and finance processes
, including compliance and expense tracking.
Assist with
personal-executive matters
such as visa applications, travel planning, and reimbursements.
Collaborate with
Finance, HR, and Operations teams
to compile data and reports on company performance.
Ensure
timely submission and accuracy
of documentation and compliance filings.
Conduct
research on markets, competitors, or potential partners
to support executive decision-making.
Summarize insights and prepare
briefs and presentations
for executive review.
Act as a
liaison between executives and internal/external stakeholders
, ensuring smooth communication.
Draft
executive summaries, announcements, and internal memos
on behalf of leadership.
Track
deadlines, action items, and deliverables
across multiple projects and teams.
Qualifications / Experiences:
Bachelor’s degree in
Business, Finance, Communications, or a related field
.
3–5 years of experience supporting
C-level or senior executives
in a corporate or fast-paced setting.
Demonstrated experience in
startup environments, supporting fundraising, investor relations
, and due diligence activities.
Strong
written, verbal, and interpersonal communication skills
.
Proficiency in
Google Workspace
,
Microsoft Office Suite
, and
project management tools
(Asana, Notion, or Monday).
Exceptional
time management, organization, and multitasking
abilities under tight deadlines.
Proven ability to handle
confidential information
with professionalism and discretion.
Experience with
document preparation
(visa, HR, finance, or compliance forms) is a strong plus.
Excellent English for communication, documentation, and correspondence.
Policies:
Christmas bonus, performance bonus and salary raise every year 5%-10% based on performance
Why join us:
Opportunity to work directly with the executive leadership team and contribute to strategic initiatives.
Exposure to multi-entity operations and growth projects in an international environment.
Collaborative, high-performance culture where your voice and expertise matter.
Flexible remote work setup aligned with New York office hours.
Website:
Headquarters:
New York City, New York

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