Administrative Billing Coordinator

Há 3 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeBilling Tempo inteiro R$65.000 - R$70.000
Billing Administrator Job Opportunity

Howard University hires qualified candidates to fill positions contributing to the overall strategic success of the institution. The Talent Acquisition department prioritizes well-being and professional growth.

  • Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
  • Work-Life Balance: Paid time off, holidays, flexible work arrangements
  • Financial Wellness: Competitive salary, 403(b) with company match
  • Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
  • Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

The Billing Administrator is responsible for preparing, tracking, and maintaining invoices and backup documentation related to sponsored research projects. Reporting to the Manager, the Billing Administrator ensures timely and accurate billing of grants and contracts in accordance with sponsor requirements and federal regulations.

  • Analyze research expenditures and labor distributions in software systems to support federal reporting and internal decision-making.
  • Prepare and process invoices for grants and contracts in alignment with sponsor billing terms.
  • Track submitted invoices and coordinate with departments and sponsors on payment follow-up.
  • Maintain a central repository of all invoice documentation to ensure audit readiness.
  • Assist with gathering backup documentation for draws, invoices, and financial reports.
  • Support monthly reconciliation of invoices against general ledger data.
  • Help resolve discrepancies or missing information in coordination with the Manager.
  • Ensure accuracy and timeliness of data entry and document filing.
  • Adhere to internal billing procedures and external sponsor requirements.
  • Assist with cleanup of historical billing records and receivables.

Key qualifications include:

  • Strong knowledge of federal regulations as it relates to invoicing and financial reporting.
  • Understanding of grant and contract invoicing processes.
  • Strong attention to detail and organizational skills.
  • Basic understanding of federal billing and documentation requirements.
  • Ability to manage multiple tasks and deadlines accurately.
  • Excellent recordkeeping and file management skills.
  • Proficient in Microsoft Excel and other documentation systems.
  • Customer service orientation and ability to communicate professionally with stakeholders.
  • Willingness to learn and follow established procedures and systems.

Minimum requirements include:

  • Bachelor degree in Accounting, Finance, Public Administration, or a related field required.
  • 1–3 years of administrative, accounting, or billing experience in a research setting preferred.
  • Familiarity with research administration systems desirable.
  • Experience working with financial documentation and databases preferred.

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