Financial Document Coordinator

Há 4 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeBilling Tempo inteiro US$65.000 - US$70.000
Key Responsibilities

The Billing Coordinator plays a pivotal role in the timely preparation, tracking, and maintenance of invoices and backup documentation related to sponsored research projects.

This position is responsible for ensuring accurate and compliant billing of grants and contracts in accordance with sponsor requirements and federal regulations.

  • Invoice Preparation: Prepare and process invoices for grants and contracts in alignment with sponsor billing terms.
  • Payment Follow-up: Track submitted invoices and coordinate with departments and sponsors on payment follow-up.
  • Documentation Management: Maintain a central repository of all invoice documentation to ensure audit readiness.
  • Backup Documentation: Assist with gathering backup documentation for draws, invoices, and financial reports.
  • Reconciliation: Support monthly reconciliation of invoices against general ledger data.
  • Discrepancy Resolution: Help resolve discrepancies or missing information in coordination with the Billing Manager.
Requirements
  • Bachelor's degree in Accounting, Finance, Public Administration, or a related field required.
  • 1–3 years of administrative, accounting, or billing experience in a research or university setting preferred.
  • Familiarity with research administration systems desirable.
  • Experience working with financial documentation and databases preferred.

The ideal candidate will be willing to learn and follow established procedures and systems, while providing excellent customer service orientation and ability to communicate professionally with stakeholders.

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