Financial Document Coordinator

Há 2 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeAccounting Tempo inteiro US$65.000 - US$70.000

As a Billing Administrator, you will be responsible for the timely and accurate preparation of invoices and financial documents related to sponsored research projects. This role involves coordinating with departments and sponsors to ensure seamless payment processing and maintaining a centralized repository of invoice documentation for audit readiness.

This position requires strong organizational skills, attention to detail, and excellent communication abilities to effectively manage multiple stakeholders and deadlines.

Bachelor's degree in Accounting, Finance, Public Administration, or a related field is required, along with 1-3 years of experience in administrative, accounting, or billing roles within a research or university setting.

Familiarity with research administration systems, such as Workday or Cayuse, is desirable, as well as experience working with financial databases and documentation.

Responsibilities:
  • Invoice Preparation: Prepare and process invoices for grants and contracts in alignment with sponsor billing terms.
  • Payment Coordination: Track submitted invoices and coordinate with departments and sponsors on payment follow-up.
  • Documentation Management: Maintain a central repository of all invoice documentation to ensure audit readiness.
  • Support Services: Assist with gathering backup documentation for draws, invoices, and financial reports.
  • Reconciliation: Support monthly reconciliation of invoices against general ledger data.
Requirements:
  • Education: Bachelor degree in Accounting, Finance, Public Administration, or a related field required.
  • Experience: 1–3 years of administrative, accounting, or billing experience in a research or university setting preferred.
  • Skills: Familiarity with research administration systems (e.g., Workday, Cayuse) desirable, experience working with financial documentation and databases preferred.

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