Financial Operations Specialist
Há 2 dias
The Billing and Reporting Manager plays a pivotal role in ensuring the smooth operation of our financial processes. Key responsibilities include overseeing the preparation and submission of all financial draws and invoices for sponsored research projects, guaranteeing compliance with sponsor requirements and federal regulations.
This position provides critical support to post-award analysts in resolving billing discrepancies, maintains the accuracy of accounts receivable records, and prepares monthly reconciliations and aging reports.
Supervisory authority extends to the Billing Administrator, with responsibility for assigning work, reviewing performance, and providing training and guidance on billing processes and documentation standards.
The Billing and Reporting Manager works closely with post-award analysts, accountants, and departmental administrators to ensure timely and accurate sponsor billing, supporting the integrity of our research accounts receivable and billing compliance functions.
Key Responsibilities:
- Analyze research expenditures and labor distributions in Workday to support federal reporting and internal decision-making.
- Prepare and submit timely and accurate financial draws and invoices in accordance with sponsor and University requirements.
- Reconcile invoice records against general ledger accounts monthly and ensure any discrepancies are corrected in coordination with the post-award team.
- Assist post-award analysts with complex billing issues, funding adjustments, and documentation needs.
- Generate monthly accounts receivable aging reports and analyze outstanding balances for follow-up.
- Supervise and mentor the Billing Administrator, ensuring accurate recordkeeping and consistent processes.
- Lead efforts to clean up aging receivables and resolve documentation gaps across the sponsored portfolio.
- Maintain and manage the University's central repository for all invoice backup documentation, ensuring audit-readiness.
- Ensure that billing and collections processes are compliant with Uniform Guidance (2 CFR Part 200) and sponsor requirements.
- Develop and improve billing SOPs and contribute to system and workflow enhancements.
- Perform other duties as assigned to support the post-award finance team and sponsored research billing operations.
Core Competencies:
- Strong knowledge of federal Uniform Guidance (2 CFR 200) as it relates to invoicing and financial reporting.
- Experience preparing federal financial draws (e.g., PMS, ASAP) and sponsor-specific invoicing.
- Excellent attention to detail and financial reconciliation skills.
- Knowledge of accounts receivable management and billing processes.
- Ability to interpret award terms and conditions related to
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