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Administrative Assistant to the Board

Há 1 mês

Anápolis, Goiás, Brasil Gerresheimer Tempo inteiro

Job Description

We are seeking an experienced and skilled Administrative Assistant to support our Board of Directors. The successful candidate will provide administrative support to the Board, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities

  • Provide administrative support to the Board of Directors, including preparing agendas, taking minutes, and maintaining records.
  • Coordinate travel arrangements and make reservations as needed.
  • Manage the Board's calendar, ensuring that all appointments and meetings are scheduled and followed up on.
  • Prepare and distribute meeting materials, including agendas, minutes, and supporting documents.
  • Provide general administrative support to the Board, including answering phones, responding to emails, and completing other tasks as needed.
  • Develop and maintain relationships with key stakeholders, including Board members, employees, and external partners.
  • Stay up-to-date with company policies and procedures, and ensure that all administrative tasks are completed in accordance with these guidelines.
  • Perform other duties as assigned by the Board of Directors or other senior management.

Requirements

  • Superior administrative experience, preferably in a corporate or executive setting.
  • Excellent organizational and communication skills, with the ability to work independently and as part of a team.
  • Strong attention to detail and ability to maintain confidentiality.
  • Proficiency in Microsoft Office and other productivity software.
  • Ability to work under pressure and meet deadlines.
  • Fluency in English, with the ability to communicate effectively with Board members and other stakeholders.
  • Ability to maintain a high level of discretion and confidentiality.